SacYakker Event Organizer / Hosting Guidelines
SacYakkers AKA: (SY)

As a Trip Initiator for SY you are not a guide, you are a member of the club just like everyone else, and as such you are no more responsible for the safety of others than anyone else on the trip. Each participant is responsible for his/her own safety.

Moral obligation and Maritime law says the person in charge of a vessel is obliged to assist others in danger unless rendering such assistance would place his/her own vessel, crew or passengers in serious danger.

As a trip iniitiator you can create & share your favorite places to visit, and provide a uniqueness of SY.

Trip Initiators are to be informed and equipped so Members have positive kayaking trips.

Trip Initiators can organize a trip any way he or she wants, with one caveat: Copying of events of other clubs shall be with mutual consent only. As many hours of planning goes into the creation of some events, it is not right to simply copy other's creativity.

This club is not responsible for evaluating the abilities or actions of Trip Initiators, the club reserves the right to eliminate anyone who they feel has grossly or repeatedly done things that are unsafe, irresponsible, disrespectful, or potentially damaging. The club may or may not provide a warning or explanation for any actions.

In the same way, although Trip Initiators are not responsible for evaluating the preparedness of participants, initiators have the right to eliminate anyone who they feel is not prepared with the adequate skills or equipment for a particular trip.

Trip Initiators shall:
1. Contribute to the growth and well-being of the club.

2. Only post the following types of events on SY's site:

a) SY kayak trip (if guests from other groups are invited they must sign our waiver)

b) Large or reputable kayak trip put on by an outside organization that has insurance and requires waivers.

c) SY special event (approved by Assistant organizers or Co/ Organizer(s)

d). Out of area kayak groups

3. Not charge for trips, services, or rental fees (sharing costs like gas and delivery only of gear-- is acceptable). Lodging arrangements are voluntary, and may or may not be charged for to attend, but must be clearly explained in event.

4. Protect the private personal information that is contained on the Membership Roster.

6. Download a Group Waiver Form, found in the "Files" tab of the home page, and have it signed by all of the participants. While we recognize that Members have already signed an electronic waiver it is still Club Policy that ALL members, participants, guests, and minors / Parent Guardian sign the waiver for EVERY trip or event. The waiver is for the protection of the Club and the Trip Initiator.

Email Waiver to Svensellshomes@gmail.com


Trip Initiators should:
1. Know how to navigate the club’s website and be familiar with its contents.

2. Know the club’s mission, structure, policies, guidelines, and key members (leaders).

3. Be familiar with the proposed trip, and do sufficient pre-trip planning.

4. Have the ability to safely do the trip.

5. Announce the trip on the club’s website in a clear, concise, accurate, and descriptive manner. You may use "Copy feature on past meetups, then edit or “Trip Template” in Files will ensure completeness, create uniformity, and simplify the process.

6. Conduct a pre-trip talk. Just before getting on the water it is a good idea to get everyone together, do introductions, privately assess the group’s weaknesses and strengths, discuss the plan, appoint a lead and a sweep paddler, go over any area hazards, and perhaps review basic communication signals or any essential skills.

7. Strive to create trips that are UNIQUE TO SY (Hey! We love our creativity), inclusive and vary in nature. To include the needs of advanced paddlers there will be trips that are inappropriate for beginners. To include the needs of beginner paddlers there will be trips where advanced paddlers will need to be present to introduce, mentor, and encourage.

I HAVE READ THE ABOVE GUIDELINES, AND UNDERSTAND THAT I AM NOT ASSUMING ANY LEGAL OBLIGATIONS BY SIGNING IT, AND HAVE SIGNED IT VOLUNTARILY. FORM SUBMISSION IS CONSIDERED SIGNED, UNTIL ACTUAL SIGNATURE IS DELIVERED TO ORGANIZER.