BrewCamp 2018 Retail Vendor Application
14th Annual Oregon Garden BrewCamp
Father's Day Weekend, June 15–17, 2018
  • 2018 Information

    Vendor Hours
    Friday 12:00pm-8:00pm
    Saturday 12:00pm-8:00pm
    Sunday 12:00pm-8:00pm

    Vendor Fee
    • 15% gross sales
    • Minimum fee/deposit $300 10'x10' booth
    • Minimum fee/deposit $400 10'x20' booth

    BrewCamp is cashless! This means that each vendor will be provided with a point of sale and this is the ONLY point of sale allowed at the event. Attendees may only purchase items using the credit loaded onto their wristbands. VENDORS MAY NOT ACCEPT CASH OR CREDIT CARDS. Upon acceptance, vendors will be provided with detailed information about the cashless system.

    Benefits of cashless:
    • Higher per-person spend
    • Safer/more secure revenue
    • Detailed reports and tracking

    We are NOT increasing the vendor fee nor passing the equipment and admin costs on to our vendors. Your 15% fee will include the cashless system fees we pay.

    Within 5 days of the end of the event, we will issue a payment to each vendor of their gross revenues after subtracting:
    • 15% of the total, less your deposit;
    • credit card processing fees (attendees load their wristbands almost exclusively from their cards), estimated at 3%.

    Payments to vendors will be mailed to the address listed on this form. Our cashless system provider will lead a training session for vendors, date and time TBD.

    We are thrilled at the opportunity to create a better guest experience by making our event cashless. Questions? Email MaryR@oregongarden.org
  • - -
  • Deposit upon acceptance. This is the minimum fee and will be applied toward amount due at end of event. Any substantial use of space beyond the assigned booth will be subject to a pro-rate increase in booth rental.

    Cancellation Policy
    Before May 18: full refund minus $25 processing fee.
    May 18 or after: non-refundable
  • For 10′ × 10′ booth, 2 vendor badges are included per day.
    For 10′ × 20′ booth, 4 vendor badges are included per day.
    Please note participating in the beer tasting is not included in your vendor fee.
  • This description will go on BrewCampFest.com
  • Your listing on the BrewCamp site will link to your site.
  • For event promotion.
  • Photos of your products and booth space will increase your chances of getting accepted, and may be used in BrewCamp promotional material.
  • Important Information

    • Applications do not guarantee acceptance. Early applications receive special consideration. Applications will be reviewed and you will be notified of your acceptance by 5/18/18.

    • Insurance is required. Please see details under Insurance Requirements.

    • Booth payment is due 7 days from acceptance date.

    • Fee includes one space (approximately 10′ × 10′ for $300 deposit, or 10′ × 20′ for $400 deposit for Friday, Saturday and Sunday) during event hours; electricity (within reason; you will be notified if additional fees are required), and parking for one (1) vehicle.

    • Vendors must bring their own extension cords, 25′ to 50′ long, if they require electricity. Electricity is provided and included in the price. If extensive power is needed, additional fees may be required.

    • This contract may not be assigned by the Vendor to any other party, nor may the space or location be shared with any other party or vendor without expressed, written approval of Garden Staff.

    • We ask that vendors be respectful and careful with our Garden. Dumping grease or waste water on the lawns is not permitted, nor is any other practice that is likely to damage the property. NO DRIVING IN THE GARDEN WITHOUT EXPLICIT PERMISSION OR AN ESCORT.

    • Vendors MAY NOT sell alcoholic beverages.

    • Vendors must submit proper Marion County permitting and Certificate of Liability insurance naming The Oregon Garden (TOG) as an additional insured. It is your responsibility to apply and receive proper permits, and they must be in your possession onsite at the event. No application shall be considered complete without these items.

    Wifi and Festival Cashless System
    • All vendors will comply with the festival’s cashless system. Wifi is available and vendors will be notified of Wifi and the cashless system upon acceptance.

    • Load in and Training will be required on Thursday, 6/14, from 12pm-5pm.
  • INSURANCE REQUIREMENTS

    Garden Resort LLC special event insurance carrier requires that all participating vendors, breweries, and contractors name Oregon Garden BrewCamp (879 Main Street, Silverton OR 97381) as an addiitonal insured for the the 14th Annual Oregon Garden BrewCamp. Please email your certificate of insurace to Garden Resort LLC, 879 Main Street, Silverton OR 97381, or fax to 805.772.9127.

    A copy of certificate of insurance is required. Retail Vendor registration for the 14th Annual Oregon Garden BrewCamp is incomplete until the registration form and the certificate of insurance have been provided.
  • RELEASE OF LIABILITY

    The Oregon Garden reserves the right to terminate this agreement at any time and for any reason. If the agreement is terminated by The Oregon Garden, the vendor will receive a full refund of any fees or deposits already paid. The Oregon Garden is not responsible for any loss of opporunity or potentail revenue as a result of the cancellation or termination of the relationship between The Oregon Garden and the Vendor.

    The Vendor, including all of its owners, agents, employees or assign, hereby releases and waives any and all claims for personal injury, product liability, theft, breakage, or other Damage, against The Oregon Garden, its agents, contractors, successors and assigns, from or otherwise pertaining to the space and equipment rental hereunder, and Vendors expressly assume the risk of rain, wind, lightning and other weather-related elements on the days of the Event expressly disclaims any obligation or representation related to the number of persons to be attending the Event, or the revenue to be derived there from.

    This contract represents the sole agreement between the parties and no other representations, statements or understandings are included as any part of this agreement.
  • INDEMNITY AGREEMENT

    Vendor/Vendor Representative shall indemnify and hold harmless the Sponsors against any and all claims, demands, causes of action, personal injuries, death, damage, costs and liabilities, in equity, of every kind and nature, whatsoever, directly or proximately resulting or caused by the act or omission of the Vendor/Vendor Representative, or any of its officers, agents, employees, guests, patrons, or invitees, and the Vendor/Vendor Representative shall, at its sole risk and expense, defend any and all suits, actions or other legal binding proceedings which may be brought or instituted against any Sponsor or any such claim, demand or cause of action, and the Vendor/Vendor Representative shall pay and satisfy any judgment or decree which may be rendered against any Sponsor in any suit, action or other legal proceedings, and the Vendor/Vendor Representative shall pay for any and all damaged or loss to the property of any Sponsor due to such loss or theft of such property, done or caused by the Vendor/Vendor Representative, its officers, employees, guests, patrons, and invitees.

    The Vendor, including all of its owners, agents, employees or assign, hereby releases and waives any and all claims for personal injury, product liability, theft, breakage, or other Damage, against The Oregon Garden, its agents, contractors, successors and assigns, from or otherwise pertaining to the space and equipment rental hereunder, and Vendors expressly assume the risk of rain, wind, lightning and other weather-related elements on the days of the Event expressly disclaims any obligation or representation related to the number of persons to be attending the Event, or the revenue to be derived there from.

    This contract represents the sole agreement between the parties and no other representations, statements or understandings are included as any part of this agreement.
  • By signing this form, I have read and agree to abide by all terms and conditions of participation.
  • PRESS SUBMIT

    or
    Print and Mail/Fax Completed Registration & Agreement as well as Deposits to:

    The Oregon Garden
    Attn. Aubrion Sterret
    P O Box 155
    Silverton OR 97381
    Email: asterrett@oregongarden.org
    Tel: (503) 874-2522