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Facility and Equipment Request Form
Make sure your request allows time for processing; typically 3-5 business days, but may take longer during periods of high volume. Improperly completed requests will be returned.
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EVENT NAME
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PLEASE PROVIDE A SPECIFIC NAME FOR YOUR EVENT. THIS IS IMPORTANT AS THIS IS THE FIELD USED BY THE EMAILER FOR SORTING AND IT IS HOW IT IS TITLED IN THE FACILITY SCHEDULER, ON CALENDARS AND IN PARISH PUBLICATIONS.
PARISH STAFF LIAISON
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SPONSORING ORGANIZATION
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THIS MUST BE AN APPROVED SCHOOL OR PARISH MINISTRY-OUTSIDE ORGANIZATIONS CANNOT BE A SPONSORING ORGANIZATION
EVENT DESCRIPTION
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DATE/DATES NEEDED (Use mm/dd/yyyy)
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Please note, when requesting multiple dates, please list each date.
If requesting recurring dates, provide a start date, end date and day of week. (e.g. Weekly on Tuesday, beginning mm/dd/yyyy to mm/dd/yyyy).
For recurring dates: please indicate any dates that would be cancelled or need rescheduling due to Holidays, Holy Days and School Breaks)
Or you can upload a schedule at the end of this form but it must contain all the information needed.
ROOM SELECTION & DETAILS
Room Selection Instructions & Guidelines
1. The Primary Room section below lists the most commonly requested spaces. If the room/space you need is not listed in this section, choose "Selecting From Below" and then select your space from the Additional Room section.
2. The St. John Paul II/Youth Room has special guidelines and youth ministry events are given priority. All requests for this space require additional review or you may be reassigned.
3. The Church is our sanctuary. Use of this space should not be requested if your event can be accommodated elsewhere. If it is necessary, then the event should reflect the sacred nature of the space.
4. Regarding use of the Church A/V system and screens:
We do not have a paid A/V staff and the availability of those trained on the system is limited. Use the 'AV & EQUIPMENT NEEDS' section below to provide specific details on what you are planning/needing. This will be reviewed along with the the facility request. You will receive response through this system about both the A/V and facility request.
5. Some facilities need additional keys for access so be prepared to make arrangements with the office for pick up. (We do not give keys to minors.)
PRIMARY ROOM/SPACE NEEDED (Select One)
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Cafeteria
Camp St. Patrick
Celtic Center (Gym)
Celtic Center Foyer
Chapel
Church
Cry Room
Gathering Space
Miles Meeting Room
Music Room
Pastoral Suite Meeting Room
Schindler Hall
St. Brigid
St. John Paul II/Youth Room
St. John XXIII
Selecting From Below
Additional rooms/spaces needed may be requested in the next section.
ADDITIONAL ROOM/SPACE NEEDED (Select all that apply)
Cafeteria
Camp St. Patrick
Celtic Center (Gym)
Celtic Center Foyer
Celtic Center Plaza
Chapel
Church
Church Confessional
Classrooms-Preschool (Restrictions Apply)
Classrooms-JK/Kdg (Restrictions Apply)
Classrooms-Middle School (Restrictions Apply)
Concession Stand (Requires access approval)
Cry Room
Garage Maintenance Area
Gathering Space
Hospitality Area
Miles Meeting Room
Music Room
Parking Lot - Lower Level
Parking Lot - Upper Level
Pastoral Suite Meeting Room
Playground/Picnic Area
Schindler Hall
Schindler Kitchenette
School Foyer
School Plaza
Stations of the Cross (Outdoor)
St. Brigid
St. John Paul II/Youth Room
St. John Paul II Patio
St. John XXIII
Teacher's Lounge (Restrictions Apply)
ADDITIONAL FACILITY NOTES:
(Please provide additional information about your needs here such as how you plan on using additional spaces, times you will need those spaces if different, special setup and cleanup, etc.)
ROOM SET UP NEEDS:
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Please list all setup needs for your event; include # of tables and chairs needed and any other special request items which we have on campus. If we are doing setup, please uplaod a copy of the layout at the end of this form.
A/V & EQUIPMENT NEEDS:
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Please list all equipment needs for your event: Include A/V needed and any other equipment which we have on campus. For the church A/V, please provide specific details on what you are planning.
Please note: If you or a speaker are bringing in equipment, we use Windows OS and Microsoft office products. As we DO NOT provide cables or adapters, those are your responsibility.
EVENT START TIME:
(This is the start time that will be published by the parish in communications.)
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HH
:
MM
AM
PM
AM/PM
DO NOT include setup time here. Additional time needed for setup should be requested below
EVENT END TIME:
(This is the end time that will be published by the parish in communications.)
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HH
:
MM
AM
PM
AM/PM
DO NOT include clean up time here. Additional time needed for cleanup should be requested below.
ADDITIONAL TIME NEEDED FOR SETUP
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Please select
None
30 minutes
1 hour
2 hours
3 hours
Setups requiring more than 3 hours or the day before must be coordinated separately. Please make note of your need in the Additional Facility Notes section below.
ADDITIONAL TIME NEEDED FOR CLEANUP
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Please select
None
30 minutes
1 hour
2 hours
3 hours
Setups requiring more than 3 hours or the day before must be coordinated separately. Please make note of your need in the Additional Facility Notes section below.
ESTIMATED # OF GUESTS/PARTICIPANTS
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Will your event have any of the following?
Charge a fee/admission
Serve food or beverages
Use an outside caterer
Serve alcohol
Have raffle or door prizes
Have games involving cards, dice or wheels
Use third party/outside vendors
Have deliveries made prior to and/or pick-ups after the event
Yes
No
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