EmailMe Form - Facility and Equipment Request Form

EVENT NAME *

PARISH STAFF LIAISON *

SPONSORING ORGANIZATION *

THIS MUST BE AN APPROVED SCHOOL OR PARISH MINISTRY-OUTSIDE ORGANIZATIONS CANNOT BE A SPONSORING ORGANIZATION

EVENT DESCRIPTION *

DATE/DATES NEEDED (Use mm/dd/yyyy) *

Please note, when requesting multiple dates, please list each date.
If requesting recurring dates, provide a start date, end date and day of week. (e.g. Weekly on Tuesday, beginning mm/dd/yyyy to mm/dd/yyyy).
For recurring dates: please indicate any dates that would be cancelled or need rescheduling due to Holidays, Holy Days and School Breaks)

Or you can upload a schedule at the end of this form but it must contain all the information needed.

ROOM SELECTION & DETAILS

Room Selection Instructions & Guidelines

1. The Primary Room section below lists the most commonly requested spaces. If the room/space you need is not listed in this section, choose "Selecting From Below" and then select your space from the Additional Room section.

2. The St. John Paul II/Youth Room has special guidelines and youth ministry events are given priority. All requests for this space require additional review or you may be reassigned.

3. The Church is our sanctuary. Use of this space should not be requested if your event can be accommodated elsewhere. If it is necessary, then the event should reflect the sacred nature of the space.

4. Regarding use of the Church A/V system and screens:
We do not have a paid A/V staff and the availability of those trained on the system is limited. Use the 'AV & EQUIPMENT NEEDS' section below to provide specific details on what you are planning/needing. This will be reviewed along with the the facility request. You will receive response through this system about both the A/V and facility request.

5. Some facilities need additional keys for access so be prepared to make arrangements with the office for pick up. (We do not give keys to minors.)

PRIMARY ROOM/SPACE NEEDED (Select One) *

ADDITIONAL ROOM/SPACE NEEDED (Select all that apply)

ADDITIONAL FACILITY NOTES:

(Please provide additional information about your needs here such as how you plan on using additional spaces, times you will need those spaces if different, special setup and cleanup, etc.)

ROOM SET UP NEEDS: *

Please list all setup needs for your event; include # of tables and chairs needed and any other special request items which we have on campus. If we are doing setup, please uplaod a copy of the layout at the end of this form.

A/V & EQUIPMENT NEEDS: *

Please list all equipment needs for your event: Include A/V needed and any other equipment which we have on campus. For the church A/V, please provide specific details on what you are planning.

Please note: If you or a speaker are bringing in equipment, we use Windows OS and Microsoft office products. As we DO NOT provide cables or adapters, those are your responsibility.

EVENT START TIME:
(This is the start time that will be published by the parish in communications.) *

HH : MM AM/PM

DO NOT include setup time here. Additional time needed for setup should be requested below

EVENT END TIME:
(This is the end time that will be published by the parish in communications.) *

HH : MM AM/PM

DO NOT include clean up time here. Additional time needed for cleanup should be requested below.

ADDITIONAL TIME NEEDED FOR SETUP *

Setups requiring more than 3 hours or the day before must be coordinated separately. Please make note of your need in the Additional Facility Notes section below.

ADDITIONAL TIME NEEDED FOR CLEANUP *

Setups requiring more than 3 hours or the day before must be coordinated separately. Please make note of your need in the Additional Facility Notes section below.

ESTIMATED # OF GUESTS/PARTICIPANTS *

Will your event have any of the following?
Charge a fee/admission
Serve food or beverages
Use an outside caterer
Serve alcohol
Have raffle or door prizes
Have games involving cards, dice or wheels
Use third party/outside vendors
Have deliveries made prior to and/or pick-ups after the event

Yes

No

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