EmailMe Form - Everett Performing Arts Center Rental Request

CLIENT INFORMATION
Organization Name
Is this a non-profit organization?
Yes
No
501(c)(3) Nonprofit Employer Identification Number (if applicable)
Primary Contact Name
First Last
Title
Email
Phone
### - ### - ####
Additional Contact Name
First Last
Title
Email
Phone
### - ### - ####
Mailing Address

Street Address Address Line 2 City State / Province / Region Postal / Zip Code
Web Site
GENERAL EVENT INFORMATION
Type of Event
Organization Category
Number of Performers/Participants
Event Title
Description of event
Technical Needs
Please provide a brief outline of the technical requests for your event, including any specific stage, lighting, sound, or projection needs.
EVENT DATE(S) REQUESTED
1st Choice Event/Performance Date (or start date for multiple day event)
MM / DD / YYYY
2nd Choice
MM / DD / YYYY
3rd Choice
MM / DD / YYYY
Is your event date flexible?
Yes
No
Is this a multiple day event?
YES
NO
Will you require an additional day(s) for rehearsal?
YES
NO
Will you have multiple performances on a single day?
YES
NO
How long will each event/performance run?
Is there an Intermission?
YES
NO
Intermission Length (if applicable)
Proposed Event Timeline
Ex: 9:00AM arrival and prep; 10:30AM-12:30PM Rehearsal on stage; 12:30-1:30PM lunch break; 2:00-4:00PM performance with 20-minute intermission starting at 3:00PM; 4:00-5:00PM social hour in Anderson Room; 5:00-6:00Pm cleanup and load-out; 6:00PM end of day
VENUE SPACES REQUESTED
Event Spaces Requested
Main Auditorium (512 capacity)
Anderson Community Room: Open Reception or Rehearsal set-up (Capacity 125- 31'x60' room)
Anderson Community Room: Seated Reception w/round tables (Capacity 100- 31'x60' room)
Anderson Community Room: Meeting set-up (Capacity 125- 31'x60' room)
Upper Lobby (Capacity 80)
Other Spaces Requested
Green Room
Upper Lobby Wine & Concessions Booth
Anderson Room Kitchen
Conference Room
Loading Dock Access
Other
Dressing Room Spaces Requested
Green Room Dressing Rooms (4 rooms, 12 stations)
Ensemble Dressing Room - Upstairs (24 stations)
Anderson Community Room: Auxiliary Dressing Room set-up (room divider available)
SEATING AND TICKET SALES
Is this a ticketed event?
YES
NO
Anticipated Audience Size/Attendance
Seating
Reserved
General Admission
Please use the Village Theatre provided seating chart and adhere to capacity restrictions. Overselling and standing room are not allowed.
For ticketed events, how will tickets be sold or distributed?
EPAC/Village Theatre Box Office (a separate Box Office Agreement needed)
Sold/distributed by event organization
Brown Paper Tickets (or other independent ticketing organization )
Goldstar (or other discount retailer)
Other
* Please be aware that all ticketed events are subject to a $2 per seat Facility Fee. This is automatically added to the final price of tickets purchased through our website or Box Office. For tickets sold through an outside vendor or source, the $2 per ticket fee will be added to your final invoice.
MARKETING
How will you be marketing your event?
Brochure
Direct Mail
Posters
Social Media
Radio
TV
Other
VENUE INFORMATION TO BE USED ON MARKETING MATERIALS:
Everett Performing Arts Center
2710 Wetmore Avenue
Everett, WA 98201

Box Office: (425) 392-2202
How would you like your event listed?
Please share the event title and wording as it should appear on our website Upcoming Events page- https://villagetheatre.org/about/epac/upcoming-events/
File Upload
Please upload digital marketing materials, poster images, etc.
File Upload
File Upload
FRONT OF HOUSE
Front of House Staff and Support Requested
Volunteer Ushers
Additional Event Support
Other
An EPAC House Manager is required when guests or patrons are onsite
For events involving students/youth, are you using parent/adult volunteers?
YES
NO
Not Applicable
If YES, how many?
If you have volunteers, how many, and what will their responsibilities be?
Would you like EPAC to offer for-sale concessions at your event?
YES
NO
No cost to client-Village Theatre provides concessions items and staffing and collects money from sales.
Will you be providing complimentary food or beverages for your guests?
YES
NO
A Banquet Permit is required for alcohol served at private, invitation only events
https://lcb.wa.gov/licensing/banquet-permits

Please describe below food and beverage plans below
Will you be selling alcohol
YES
NO
Unsure
A Special Occasion License is required to sell alcohol at your event, and will require official authorization form Village Theatre as the license organization for EPAC. forhttps://lcb.wa.gov/licensing/special-licenses-and-permits
Information regarding food and beverage
PRE-EVENT MEETING
Would you prefer to meet in person or via Zoom to discuss your event needs?
In Person
Virtual via Zoom
What day(s) of the week is best for you to meet?
Monday
Tuesday
Wednesday
Thursday
Friday
What timeframe is best for you to meet?
10:00AM-12:00PM
12:00-2:00PM
2:00-4:00PM
4:00-6:00PM
THANK YOU!
We will be reaching out shortly to confirm date availability and schedule a planning meeting.

For questions, please contact Erica Weir, General Manager, at eweir@villagetheatre.org or 425-392-1942 ext. 310

CLIENT INFORMATION

GENERAL EVENT INFORMATION

EVENT DATE(S) REQUESTED

VENUE SPACES REQUESTED

SEATING AND TICKET SALES

MARKETING

VENUE INFORMATION TO BE USED ON MARKETING MATERIALS:

FRONT OF HOUSE

PRE-EVENT MEETING

THANK YOU!