EmailMeForm
Event Services Student Club and Organization Space
If you or your Club/Organization are needing to reserve space on campus to meet, program or hold an event please complete this form completely.
If your event includes a speaker, involves a table to distribute information, or involves a demonstration you MUST fill out a Demonstrations, Speakers and Tabling Request form found at:
Demonstration, Speakers, & Tabling Request
NOTE: All programming events must be submitted at least 4 weeks in advance. Events falling within 14 days of the scheduled activity may not have adequate or accommodating space available for your event.
Name of Event
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Event Description (Please describe in detail the specific activities that will take place; i.e. meeting, talent show, music, presentation, blood drive, etc.):
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University Recognized Student Organization requesting space:
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Organizer's cell phone:
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Student Leader requesting space:
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Regis Email Address
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Student Organization Faculty/Staff Advisor name
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Faculty/Staff Advisor Email Address
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Has organization advisor approved this event?
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Yes
No
Campus Space/location Requested:
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Back-up Space/Location requested:
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Expected number of participants:
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Space set up (please choose one):
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Theatre Style
Table and Chairs
Other
Audio/Visual Needs?
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Yes
No
If yes, please explain specific needs (TV, LCD Projector, Computer, etc.):
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Requested Reservation Date:
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MM
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DD
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YYYY
Requested Back-up Date:
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MM
/
DD
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YYYY
Requested Room Reservation Start Time (please include time for set up before the event if needed):
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Requested Room Reservation End Time (please include room break down and clean up):
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Will food be served in the space?
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Yes
No
Note: Bon Appetit must cater the following university spaces: First Floor of the Student Center, Mountain View Room, Claver Hall Atrium, Main Hall 333, main Cafe, Claver Cafe and Clarke Board Room.
Will there be an outside speaker for the event?
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Yes
No
(If yes, please submit a request for an outside speaker through the on-line Request for Demonstration/Speaker/Tabling form above.
Will there be any outside venders for music, sound equipment, or performer?
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Yes
No
Please list the venders/performers:
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If you are using a space on campus, you are responsible for leaving that space as you found it. Please remember to re-set the rooms if tables/chairs are moved, take out any trash or decorations from your event, and return any borrowed items to Event Services or the Office of Student Engagement and Leadership. If outside catering is brought in, you are responsible for removing all catering food and trash from the space.
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I understand
