Apex Care's Daily Notes
• To be submitted prior to 0900 hrs daily without fail.
• These notes are shared with the other people supporting the tangata whai ora. This can include:
- Judges - these Notes can be used in a court of law
- Social Worker - has to know what is happening with their tangata daily
- Customer Main Office - need to know we are doing what they are paying us for, and understand any problems.

• Expectation is that the Notes are clear, concise with good grammar and punctuation used. They must be legible to anyone reading them so they understand exactly what has happened.
• Your Daily Notes form a legal representation to the customer on what happened on shift, so be professional.
• Do not input slang or other language or text speak.

• When completed, please click the Submit button at the bottom.

* means mandatory

  • REMINDER: SITE SAFETY CHECKS:

    • Have you done your Site Safety Check inside and outside of the premises?
    • Required for first time on site or a refresher when you haven't been there for a while.
    • Always healthy to do a quick site check on mornings throughout your shift.
    • Found here: www.apexcarenz.com/resources.
  • Please write the first name in full and the last name can be just the Initial.
    If you supported the whole house, please write WHOLE for first name and HOUSE for last name. You do not need to name all individuals.
  • / /
  • Name of the house is okay, or just street/road name.

  • SECTION A: MEDICATION AND MEALS

  • MEDICATION:

    • Was medication taken, name and how much/dose?
    • If 2 kaimahi on site, the one giving the meds lists them.
    • The other kaimahi is to select the "Medication observed given as charted" to show you saw them been given and taken.
    • Whenever you pick up meds from a pharmacy, ensure you get a corresponding signing sheet.

    Please call 0800 255 000:
    • If you are running low on signing sheets, or weren’t given any.
    • If meds are low i.e. a week remaining and no more repeats.
  • :
  • :
  • :
  • If you take any photos of the medications for this purpose, the photo must be deleted off your phone straight away due to confidentiality.

  • MEALS:

    • Enter WHAT they ate, not just that they ate
    • If they did not eat anything then - None
    • If you were not on shift for this meal then - N/A

  • DAILY NOTES :

    Two sections:
    - Section B: Daily Events
    - Section C: Your Observations using Te Whare Tapa Wha model

    For Both:
    • Use initials for the tangata name; write words not text speak; use punctuation; review before pressing submit.
    • Notes should be specific, detailed and factual about what you observed of ALL the events of the day, and be tangata whaiora focussed.
    • Remember, these Notes can be used in court by our customer, so need to be professional and legible to anyone.
    • If there is an incident on site, please fill in the Incident form found at: www.apexcarenz.com/resources.

    Personal opinions or comments should be kept to Section D if you have any.

  • SECTION B: DAILY EVENTS

    Enter in all daily activity, preferably list by time so we can see the chronological events of the day.

  • SECTION C: OBSERVATIONS USING TE WHARE TAPA WHA MODEL

  • To help understand the tangata more, your observations are crucial for insight and understanding.

    • Using the Te Whare Tapa Wha health model, we are requesting the information to be broken down into 4 of the dimensions.

    • We also are asking you to give a rating based upon the tangata responses during your shifts. This helps us look for trends or anything we can spot that may need addressing.
    1 = NA / 2 = poor / 3 = could do better / 4 = average / 5 = doing well / 6 = excellent
  •  
    Poor
    1
    2
    3
    4
    5
    6
     
    Best
    1 = NA / 2 = poor / 3 = could do better / 4 = average / 5 = doing well / 6 = excellent
    Where you select 1 is that you have absolutely no feedback on this. If you have provided Notes in this section, you must give a rating.
  •  
    Poor
    1
    2
    3
    4
    5
    6
     
    Best
    1 = NA / 2 = poor / 3 = could do better / 4 = average / 5 = doing well / 6 = excellent
    Where you select 1 is that you have absolutely no feedback on this. If you have provided Notes in this section, you must give a rating.
  •  
    Poor
    1
    2
    3
    4
    5
    6
     
    Best
    1 = NA / 2 = poor / 3 = could do better / 4 = average / 5 = doing well / 6 = excellent
    Where you select 1 is that you have absolutely no feedback on this. If you have provided Notes in this section, you must give a rating.
  •  
    Poor
    1
    2
    3
    4
    5
    6
     
    Best
    1 = NA / 2 = poor / 3 = could do better / 4 = average / 5 = doing well / 6 = excellent
    Where you select 1 is that you have absolutely no feedback on this. If you have provided Notes in this section, you must give a rating.

  • SECTION D: YOUR PERSONAL FEEDBACK / OPINION