RECORDS REQUIRED :
Covering full financial year ending:
If the question is not applicable leave blank and continue.
1. Bank Statements.
For all bank accounts and investment accounts. For those using our Xero service, we only require a bank statement showing the balance as at balance date.
2. Cheque butts and bank deposit books.
Clearly show the nature of each payment on the cheque butt and mark private cheques as such.
Clearly mark deposits other than normal business sales.
Ensure this records all receipts and payments of the business for the year and has been reconciled to the bank statement at balance date.
Please supply trial balance and a ledger showing a summary of your transactions or a backup. (Please contact us to arrange easiest way to send backup)
3. GST Returns.
Including work papers supporting these returns.
4. FBT Returns.
INFORMATION REQUIRED: AS AT BALANCE DATE
5. Cash on hand.
Cash on hand.
Cash Sales prior to balance date but not banked until after balance date.
6. Stock on hand.
All stock is to be physically counted and adequate records retained to substantiate the physical count. Value at lower of cost or net realisable value.
7. Work in progress.
Value of unbilled work in progress includes:
TOTAL AMOUNT FOR WORK IN PROGRESS (Exclude GST).
All accounts owing to your business.
Please provide a schedule and clearly mark any bad or doubtful debts.
All accounts owed by your business
Please provide a schedule (or clearly mark cheque butts or cashbook for accounts paid after balance date).
Please INCLUDE any ACC amounts outstanding.
Provide confirmation of balances at balance date.
(eg Lenders statements) For new loans provide
details of date banked, amount banked, interest rates, security.
11. Offshore Equity Investments.
Offshore equity investment may be subject to tax under the Fair Dividend Rate (FDR) method of measuring income. Complex calculations may be required, although these may have been done for you already and summarised in a portfolio summary report provided by an investment manager or advisor.
Please provide us with details of:
* All foreign equities owned during the year (name of entity, country of residence, number of share/units, etc).
* Their cost price if acquired during the year or market value as at the start of the year if already owned.
* Any income distributions or sale proceeds received.
FURTHER INFORMATION REQUIRED:
12. Solicitors statements: Relating to any legal transactions during the year.
13. Assets Purchased /Sold /Trade-Ins.
Please provide details of assets purchased, sold or traded together with details of how these were financed. PLEASE INSPECT YOUR ASSET SCHEDULE FROM THE PREVIOUS YEAR FOR ACCURACY (Please provide invoices for each of these assets).
14. Sale proceeds.
Were all takings banked into your business account?
Takings not banked into your business account were used:
(a) For personal use (cash drawings).
(b) For business expenses (cash expenses).
(c) lodged into other bank accounts.
15. Goods / Produce taken for private use.
Value of goods / produce taken for own use (excluding GST).
16. Business expenses paid privately.
Provide details of any business expenses paid from private funds.
17. Use of Home Office.
If YES please complete " Business use of home" questionnaire.
18. Vehicle log book.
Portion of business use as established as recorded in log book.
(Required for each vehicle used for both personal and business use.)
19. Entertainment Expenses
Provide details of all entertainment expenses, including name of people entertained, reason for entertainment, date and amount.
20. Non residents - Were any payments made to non residents?
Please provide details of the total wages paid during the year.
Has the nature of your business changed during the year?
Describe any changes.
Description of changes:
23. Refund Bank Account:
Please provide the bank account name and number that should there be a refund you would like it to be deposited into
24. Company administration
Please provide details and/or associated documentation for each question answered yes:
Have any shares transfers taken place during the year?
Are any share transfers likely to take place in the coming year?
Have there been any changes in Directors during the year?
Have any Directors had an interest in contracts entered into by the company?
If yes, has this been entered in the Interests Register?
(Please provide a copy of the Interests Register if we are not the registered office).
Are any vehicles available for private use and/or have other benefits been provided to Directors, Shareholders and Employees?
If yes, please provide details.
25. Address Confirmation.
Please confirm your current postal address below.
Once your financial statements and/or tax returns are complete, do you wish to have a meeting to discuss them?
27. Instructions / Authorisation for BTA Ltd:
I instruct BTA Ltd to prepare my taxation return. I undertake to supply all information necessary for this engagement and to be responsible for the accuracy and completeness of such information. Your services are not intended to and accordingly will not result in the expression by you of an opinion on the tax return summary or related schedules insofar as third parties are concerned.
Authorisation to obtain information subject to the Privacy Act:
I authorise BTA Ltd to communicate with the appropriate bankers, solicitors, finance companies and other persons or organisations to obtain such further information as is required to carry out the above engagement.
Signature - Draw your signature/initials using a mouse, or your finger/stylus on a touchscreen.
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