2026 REPS GYM APPLICATION FORM
SIGN UP FORM WITH REPS MMA CROSSFIT EDWARD STR, 101 OMNIPARK BUILDING, 102 EDWARD STREET, BELLVILLE, 7530, EITHER AT THEIR FACILITIES OR WITH THEIR REPRESENTATIVES / COACHES / AGENTS / MANAGERS AT ANY VENUE / PLACE OR VIA FACEBOOK / ZOOM / WHAT'S APP / VIDEO CONTENT OR ANY PLATFORM NOT MENTIONED HERE.

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  • CONTACT DETAILS

    reps_fitness@yahoo.com | 0826417202 | www.reps.capetown

  • 9 PLEASE DO NOT AUTO-FILL) MEMBER DETAILS

  • PAYER’S WORK DETAILS
    The information requested below relates to the person who will be responsible for payment of the account, including their employment and/or business details.
    Please note that REPS MMA CrossFit – Edward Street reserves the right to contact the payer’s employer or business in the event that the payer and/or member cannot be reached regarding an outstanding account or payment-related matter.
    By providing these details, the payer acknowledges and consents to such contact where reasonably necessary for purposes of communicating regarding the account.
    To the extent permitted by law, no claim or dispute shall be instituted or maintained against REPS MMA CrossFit – Edward Street, its employees, agents or managers solely as a result of such reasonable contact being made.

  • SPOUSE / PARTNER / NEXT OF KIN, THIS PART CAN BE ANY PERSON CLOSE TO YOU FOR NOTIFICATIONS, INCLUDING BUT NOT LIMITED, IN CASE OF AN EMERGENCY:

  • *Calendar month: (1st till last day of the respective month).

  • IF MEMBER IS UNDER 18 YEARS OF AGE, THEN THE PARENT'S (IF APPLICABLE) OR LEGAL GUARDIAN/S MUST PLEASE INSERT THE RESPECTIVE DETAILS BELOW:

  • MOTHER

  • FATHER

  • PLEASE READ BELOW, COMPLETE, INITIAL AND SIGN AT DESIGNATED FIELDS

    REPS MMA CROSSFIT EDWARD STR TERMS AND CONDITIONS:

  • 1. CONTRACT TERM, MINIMUM PERIOD AND CANCELLATION

    1.1 This contract is for a minimum period of either fourteen (14) months/payments, six (6) months/payments, three (3) months paid in advance, or one (1) month-to-month debit order payment, depending on the membership package selected by the member on the Application Form.

    The applicable membership package, monthly fee, upfront payment, joining fee, annual fee and/or other applicable charges are as specifically selected and recorded on the Application Form and form part of this Agreement.

    1.2 If the member does not wish to continue their membership after the applicable minimum commitment period, the member must provide the required written notice to REPS MMA CrossFit by email to reps_fitness@yahoo.com, in accordance with the provisions of this clause.

    1.3 Billing will continue after the applicable minimum commitment period unless and until REPS has received the required written cancellation notice and the applicable notice period has been fully completed and paid.

    1.4 – FOURTEEN (14) MONTH OPTION

    The fourteen (14) month option requires a minimum commitment of fourteen (14) paid months.

    Should the member wish to terminate the membership after completing the minimum commitment period, the member must provide two (2) calendar months' written notice in advance to REPS at reps_fitness@yahoo.com.

    The member does not have to provide cancellation notice at the end of the fourteen (14) month minimum period if the member wishes to continue training.

    If the member wishes to continue training, the membership will automatically continue on a two (2) calendar month rolling basis, at the same agreed monthly membership fee (5% annual increase might apply) applicable to the member's selected package, without the member being required to enter into or sign another fourteen (14) month contract.

    The member may subsequently provide the required two (2) calendar months' written notice at any time during the rolling period should the member wish to terminate the membership.

    This arrangement allows the member to continue training after completion of the fourteen (14) month minimum period without being required to enter into another long-term contract or move onto a shorter-term package carrying a higher monthly fee.

    1.5 – SIX (6) MONTH OPTION

    The six (6) month option requires a minimum commitment of six (6) paid months.

    Should the member wish to terminate the membership after completing the minimum commitment period, the member must provide two (2) calendar months' written notice in advance to REPS at reps_fitness@yahoo.com.

    The member does not have to provide cancellation notice at the end of the six (6) month minimum period if the member wishes to continue training.

    If the member wishes to continue training, the membership will automatically continue on a two (2) calendar month rolling basis, at the same agreed monthly membership fee (5% annual increase might apply) applicable to the member's selected package, without the member being required to enter into or sign another six (6) month contract.

    The member may subsequently provide the required two (2) calendar months' written notice at any time during the rolling period should the member wish to terminate the membership.

    This arrangement allows the member to continue training after completion of the six (6) month minimum period without being required to enter into another long-term contract or move onto a shorter-term package carrying a higher monthly fee.

    1.6 For purposes of this Agreement, a "calendar month" means the period from the 1st day to the last day of the respective calendar month, as indicated on the Application Form.

    The required two (2) calendar months' written notice must therefore be given in advance and will only commence from the next applicable calendar month where the notice is received after the relevant cut-off date specified in this Agreement.

    1.7 Should the member provide cancellation notice before completing the applicable minimum commitment period, the early-termination provisions contained in Clause 9 will apply.

    1.8 The membership agreement will not terminate automatically upon completion of the fourteen (14) month or six (6) month minimum commitment period. If the member wishes to continue training, no further action or new long-term contract is required. The membership will continue on the applicable two (2) calendar month rolling basis until the member gives the required written cancellation notice.

    1.9 The member acknowledges that the minimum commitment period, applicable membership package, applicable fees, cancellation requirements and rolling-period arrangements have been explained to the member, that the member has read and understood these provisions, and that the member accepts and agrees to be bound by them.

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  • 2. DEPOSIT, DEBIT ORDER SHORTFALLS AND RECOVERY

    2.1 REPS may require and/or deduct a deposit equivalent to one (1) full month’s membership fees, alternatively may recover any outstanding or unpaid membership fees by making partial deductions from the deposit over the course of the contract period.

    2.2 In particular, where applicable, REPS may use the deposit or arrange for a double debit during December and/or January to ensure that the member’s account remains up to date. Should the member’s account be fully paid and up to date, no such deduction or additional debit will be instructed.

    2.3 Should a debit order fail for any reason, REPS may, at its discretion, re-submit the debit order in an attempt to recover the outstanding amount. A fee of R50 will be charged for each failed debit order to recover the costs incurred by REPS in processing and re-submitting the unpaid debit.

    2.4 Should a member reverse, dispute or otherwise cause an authorised debit order to be returned without REPS’ prior written consent, the member will remain liable for the full outstanding amount, together with an additional R350 reversal/administration penalty to cover the costs incurred by REPS.

    2.5 Any failed debit, reversal, penalty or other charge under this clause does not replace or reduce the member’s underlying obligation to pay the membership fees and any other amounts due under this agreement.

    2.6 All amounts outstanding under this clause remain immediately payable and may be recovered by REPS in accordance with the terms of this agreement.

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  • 3. PAYMENT DEFAULT, GYM ACCESS AND PAYMENT INSTRUCTIONS

    3.1 Should any payment due to REPS MMA CrossFit Edward Str remain unpaid on the agreed payment date in any month, REPS MMA CrossFit Edward Str reserves the right to immediately suspend the member’s access to the gym and facilities until the outstanding amount has been paid in full.

    3.2 A member whose payment is outstanding will only be permitted to resume access to the gym once the outstanding payment, together with any applicable charges, has been received and any required payment/default form has been completed and signed.

    3.3 An unpaid/default fee of up to R350.00 may be charged for each outstanding payment, at the discretion of REPS MMA CrossFit Edward Str.

    3.4 All outstanding amounts are subject to a strict seven (7) day payment period. The member remains responsible for ensuring that all payments are received by REPS MMA CrossFit Edward Str within this period, regardless of the reason for the non-payment.

    3.5 Only REPS MMA CrossFit Edward Str is authorised to instruct, suspend or terminate any recurring debit order or other payment arrangement established in terms of this agreement. Members may not independently stop, cancel, reverse or suspend any authorised payment instruction.

    3.6 Where a member wishes to terminate or amend a recurring payment instruction, the member must first provide the required notice in accordance with this agreement by sending written notice to reps_fitness@yahoo.com. Notice will only be regarded as received once it has been delivered to and acknowledged by REPS MMA CrossFit Edward Str.

    3.7 Giving notice of cancellation or termination does not relieve the member of any outstanding payment obligations, notice-period fees, cancellation fees or other amounts due under this agreement.

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  • 4. CHANGES OF DETAILS, REFUNDS, UNPAID PAYMENTS AND DEBT RECOVERY

    4.1 The member is required to notify REPS MMA CrossFit Edward Str in writing of any change to their address, contact details, banking details or any other pertinent information provided to REPS. The member remains responsible for ensuring that REPS has accurate and up-to-date information at all times.

    4.2 No refunds will be made for payments correctly received and due under this agreement, except where the member has demonstrably overpaid REPS or where a refund is otherwise expressly required in terms of this agreement or applicable law.

    4.3 A debit order may remain unpaid or be returned for various reasons, including insufficient funds, incorrect or outdated banking details, a bank account issue, or the member reversing or disputing the debit order.

    4.4 Where a debit order is unpaid or returned, REPS will first attempt to recover the outstanding amount by re-submitting the debit order or otherwise processing the payment. A R50.00 unpaid debit administration charge may be added to the outstanding amount to cover the costs incurred by REPS.

    4.5 Should the outstanding amount remain unpaid after the initial recovery attempt, REPS may contact the member and request payment of the outstanding amount. The member will have seven (7) days from such request to make payment in full, unless otherwise agreed to in writing by REPS.

    4.6 Should the member fail to respond or fail to settle the outstanding amount within the applicable seven (7) day period, REPS reserves the right, without further notice where legally permissible, to hand over the outstanding account, in whole or in part, to an attorney, debt collector or other authorised recovery agent for collection.

    4.7 The member will be responsible for all reasonable and legally recoverable costs and expenses incurred by REPS in recovering amounts lawfully due under this agreement, including applicable legal costs on the attorney-and-client scale, where such costs are legally recoverable.

    4.8 Where permitted by applicable law and expressly agreed to in this agreement, outstanding amounts may attract interest at a rate of 3% per month, calculated on the outstanding balance. Such interest will not exceed any maximum rate permitted by applicable law.

    4.9 Any recovery action, legal costs, collection costs, interest or other charges under this clause do not extinguish or reduce the member’s underlying obligation to pay the original outstanding membership fees and other amounts lawfully due under this agreement.

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  • 5. RISK, LIABILITY, BOOKINGS AND CLASS CAPACITY

    5.1 All members participate in training, classes, exercises, competitions and any other activities at REPS MMA CrossFit Edward Str entirely at their own risk. Members acknowledge that physical training and exercise may involve inherent risks, including, but not limited to, injury, illness, disability or, in exceptional circumstances, death.

    5.2 To the maximum extent permitted by applicable law, REPS MMA CrossFit Edward Str, its owners, directors, employees, instructors, coaches, contractors and staff will not be liable for any injury, loss, damage or death arising from or connected with a member’s participation in gym activities, except to the extent that such liability cannot lawfully be excluded or limited.

    5.3 Members are responsible for exercising within their own capabilities and must immediately inform the relevant coach or staff member of any injury, medical concern, physical limitation or other circumstance that may affect their ability to participate safely.

    5.4 All classes are subject to advance booking through the REPS booking application. Members may only attend a class where a booking has been made and space is available, unless otherwise authorised by REPS.

    5.5 Class times and schedules are subject to change at the discretion of REPS. REPS will communicate material changes to members through its usual communication channels.

    5.6 To maintain safety, quality of coaching and adequate training space, class capacity is currently limited to:

    - CrossFit area: maximum 15 members per class.
    - Mat area: maximum 35 members per class.

    5.7 REPS reserves the right to increase or decrease class capacity where reasonably necessary, including for safety, operational, coaching, facility or other legitimate reasons. Members will be notified of material changes to the applicable capacity limits.

    5.8 A member may not exceed the applicable class capacity or attend a fully booked class without prior authorisation from REPS.

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  • 6. RIGHT OF ADMISSION, COMPLAINTS AND BREACH

    6.1 REPS MMA CrossFit Edward Str reserves the right of admission to its premises and facilities, subject to applicable law and the terms of this agreement.

    6.2 Members have the right to submit any complaint, concern or grievance in writing to reps_fitness@yahoo.com. REPS will consider and address complaints received in good faith within a reasonable period.

    6.3 Members are required to comply with all REPS rules, terms and conditions, safety requirements, reasonable instructions from coaches and staff, and any applicable gym policies communicated to members from time to time.

    6.4 Should a member materially breach this agreement or fail to comply with the applicable REPS terms, rules or requirements, REPS reserves the right, subject to applicable law and any required notice or legal requirements, to suspend or terminate the member’s access and/or terminate this agreement with immediate effect where the nature of the breach reasonably warrants immediate action.

    6.5 Where the agreement is terminated as a result of the member’s breach, any outstanding amounts, fees, notice-period amounts, cancellation charges or other amounts lawfully due under this agreement will remain payable.

    6.6 Termination or suspension of access does not constitute a waiver by REPS of any rights or remedies available to it in terms of this agreement or applicable law.

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  • 7. MEMBER CONDUCT, RESPECT AND USE OF EQUIPMENT 7.1 Members are required to conduct themselves in a respectful, responsible and appropriate manner at all times while on REPS premises, participating in classes or interacting with REPS staff, coaches and other members. 7.2 Access may be refused or suspended where a member is intoxicated or appears to be under the influence of alcohol, drugs or any other substance that may impair their ability to participate safely. 7.3 REPS has a zero-tolerance approach to abusive, threatening, discriminatory or inappropriate conduct, including foul or offensive language, racist remarks, sexist remarks, harassment, intimidation or other conduct directed at members, coaches, staff or any other person. 7.4 The conduct requirements in this clause apply both during live classes and in online or social-media interactions relating to REPS, where such conduct involves or impacts REPS, its members, coaches or staff. 7.5 Members must respect the training area, equipment, coaches and fellow training partners at all times. Aggressive behaviour, excessive ego, intimidation, loss of temper, fighting or deliberately disruptive behaviour will not be tolerated. 7.6 Members must use all gym equipment responsibly and in accordance with the instructions of REPS coaches and staff. Weights, barbells and other equipment must not be dropped, thrown or placed down forcefully on the gym floor, except where the equipment and designated area are specifically intended for this purpose. 7.7 REPS provides protective crash mats for appropriate heavy lifting and controlled dropping of equipment. Members who need to perform exercises involving heavy lifting or dropping of weights must consult one of the REPS coaches before doing so and use the designated protective area where instructed. 7.8 Any member who fails to comply with this clause may be removed from a class or the premises immediately, and REPS may suspend or terminate the member’s access and/or membership in accordance with Clause 6 and applicable law. 7.9 Members remain responsible for any damage caused to REPS property or equipment through deliberate, reckless or negligent misuse, subject to applicable law.
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  • 8. COMPETITION REPRESENTATION, OUTSIDE TRAINING AND CONFLICT OF INTEREST 8.1 Where a member participates in any competition, tournament, event or organised sporting activity in Gi or No-Gi Grappling, Submission Wrestling, Brazilian Jiu-Jitsu, MMA, Kickboxing, Boxing, CrossFit or any other related indoor or outdoor fitness or combat-sport event, and the member is participating as a representative of REPS or as a member of REPS, the member agrees to compete under REPS MMA CrossFit Edward Str, unless otherwise agreed in writing by REPS. 8.2 Members are required to notify REPS before, during or after joining REPS if they are training, coaching, teaching or providing instruction in any other form of martial arts, combat sport, fitness, CrossFit or personal training at another gym, club, academy, venue or facility. 8.3 Members must also notify REPS if they are independently training, coaching or providing instruction to any student, client or other person in martial arts, combat sports, fitness or personal training outside REPS. 8.4 The purpose of this disclosure is to ensure transparency and to avoid contractual disputes, conflicts of interest, confusion regarding representation, or disputes involving third parties. 8.5 A member must not represent themselves to any third party as being authorised by, affiliated with or representing REPS unless such representation has been expressly authorised by REPS. 8.6 Nothing in this clause prevents a member from participating in legitimate activities outside REPS where such activities are otherwise permitted by law and do not breach this agreement. Any potential conflict of interest should be disclosed to REPS as soon as reasonably possible so that it can be addressed before a dispute arises. 8.7 Failure to disclose a relevant outside training, coaching, teaching or representation arrangement may constitute a breach of this agreement and may result in action being taken in accordance with Clause 6, subject to applicable law.

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  • 9. EARLY CANCELLATION OF FIXED-TERM AND MONTH-TO-MONTH AGREEMENTS 9.1 Where a member enters into a fixed-term agreement of either fourteen (14) months or six (6) months, the member may request cancellation of the agreement before the expiry of the applicable fixed term, subject to the terms of this agreement and applicable provisions of the National Credit Act and/or Consumer Protection Act (NCPA), where applicable. 9.2 Should a member elect to cancel a fixed-term agreement prematurely, REPS may charge a reasonable cancellation fee, calculated as:
    50% of the remaining monthly membership fees for the unexpired portion of the fixed term, plus one (1) additional full calendar month’s membership fee to contribute towards the administrative and related costs arising from the early cancellation. 9.3 The cancellation fee referred to in clause 9.2 will be applied subject to applicable law and may be adjusted where necessary to ensure that the fee remains reasonable and legally permissible. 9.4 Cancellation will only be regarded as financially settled once all amounts due to REPS, including the applicable cancellation fee and any other outstanding amounts, have been paid in full. 9.5 Following cancellation, the member will have twenty-five (25) calendar days from the date of cancellation to settle the full amount due to REPS, unless an alternative written payment arrangement has been agreed with REPS. 9.6 Should the required settlement payment not be received within the twenty-five (25) day period, REPS reserves the right to proceed with recovery of the outstanding account in accordance with Clause 1 and the other applicable provisions of this agreement, including any lawful recovery costs, interest and other charges. 9.7 MONTH-TO-MONTH AGREEMENTS: A member who is on a month-to-month agreement and whose membership fees are collected by debit order must provide REPS with at least thirty (30) calendar days’ written notice of cancellation. 9.8 Notice of cancellation must be submitted in writing to reps_fitness@yahoo.com. The member remains liable for all membership fees falling due during the applicable notice period. 9.9 Cancellation of a debit order, reversal of a payment instruction or failure to make payment does not constitute valid cancellation or notice of cancellation and does not release the member from any contractual obligations. 9.10 Any cancellation is subject to the member first settling all amounts lawfully due to REPS in terms of this agreement.

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  • 10. FESTIVE SEASON, PUBLIC HOLIDAYS, COMMUNICATION AND MARKETING
    10.1 FESTIVE SEASON AND PUBLIC HOLIDAYS: REPS MMA CrossFit Edward Str may close for approximately ten (10) days over the festive season. During public holidays, and/or during periods where REPS is operating on reduced hours, REPS may offer one class, limited classes or no classes, depending on operational requirements.
    10.2 Any festive-season closures, public-holiday arrangements, reduced schedules, class cancellations or changes to normal operating hours will be communicated to members in advance through the applicable REPS WhatsApp communication groups and/or other appropriate communication channels.
    10.3 Members are responsible for ensuring that REPS has their current and correct contact details and that they have access to the appropriate WhatsApp group(s) relevant to the activity or activities for which they are registered.
    10.4 Where a member elects not to participate in the applicable WhatsApp group(s), or chooses to have another person receive communications on their behalf, the member remains responsible for obtaining all relevant REPS notices and communications. REPS will not be responsible for loss, inconvenience, missed classes, missed notices or other claims arising solely from a member’s failure to access or monitor the appropriate communication channel, to the extent permitted by applicable law.
    10.5 REPS will use WhatsApp groups primarily for efficient communication of class schedules, cancellations, operational notices, events and other relevant member information. Members are expected to monitor the applicable group(s) for important updates.
    10.6 Notwithstanding the above, formal cancellations, contractual notices, disputes and other important contractual communications should preferably be submitted by email to reps_fitness@yahoo.com. REPS may, where appropriate, copy its legal representatives or other authorised persons on correspondence relating to contractual or legal matters.
    MARKETING, NEWSLETTERS AND PHOTOGRAPHY
    10.7 Subject to applicable privacy and data-protection legislation, members may elect to receive REPS marketing communications, newsletters, promotional material, event information and other notices. REPS will not intentionally send spam or unsolicited communications. 10.8 REPS may take photographs and/or videos during training sessions, classes, competitions and REPS events for legitimate promotional, marketing and social-media purposes, subject to applicable privacy and data-protection legislation. 10.9 A member who does not consent to the use of identifiable photographs or videos of themselves for REPS marketing or promotional purposes must notify REPS in writing, preferably before participating in the relevant session or event, by emailing reps_fitness@yahoo.com. 10.10 Where a member has notified REPS that they do not consent to the use of identifiable images of themselves for marketing purposes, REPS will take reasonable steps to avoid intentionally using such images for future promotional material, subject to applicable law and the practical circumstances of group photographs, public events and material that has already been published. 10.11 Nothing in this clause limits any rights a member may have under applicable privacy, data-protection or consumer-protection legislation.

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  • 11. ANNUAL FEE ADJUSTMENTS, SERVICES AND FORCE MAJEURE
    11.1 ANNUAL FEE INCREASE: REPS MMA CrossFit Edward Str reserves the right to increase membership fees annually by not more than five percent (5%). Such increase is intended to assist REPS in absorbing increases in operating costs, services, equipment, facilities, staffing and other business expenses.
    11.2 Members acknowledge that REPS’ membership fees are determined with consideration of the specialised nature and scope of the training and services offered, and are not based solely on access to gym equipment or facilities. REPS operates as a specialised skills-training centre and provides coaching, instruction and training programmes in addition to access to equipment.
    11.3 REPS may also provide online training material, instructional content and/or live online classes as part of its broader training offering where appropriate.
    11.4 COPY OF AGREEMENT: A full copy of this agreement may be requested by the member in writing at any time by emailing reps_fitness@yahoo.com.
    FORCE MAJEURE / VIS MAJOR
    11.5 In the event that REPS’ physical gym facility becomes temporarily unavailable or access is materially restricted due to circumstances beyond REPS’ reasonable control, including, but not limited to, an epidemic, pandemic, government restriction, natural disaster, fire, flood, civil disturbance, power or infrastructure failure, or other force majeure / vis major event, REPS will, where reasonably practicable, seek to continue providing training and services through alternative arrangements.
    11.6 Such alternative arrangements may include, but are not limited to:
    - Online training material and programmes;
    - Live online classes;
    - Training and coaching at an alternative venue;
    - Temporary relocation of classes;
    - Arrangements for members to use or rent suitable REPS equipment, subject to availability and a refundable equipment deposit; and/or
    - Any other reasonable alternative training arrangement determined by REPS on a case-by-case basis.
    11.7 Members acknowledge that REPS is a specialised training facility, and that the services provided by REPS are not limited exclusively to physical access to its premises or equipment. Where the physical facility cannot reasonably be used, REPS may therefore provide alternative methods of delivering training and coaching.
    11.8 Where reasonably practicable, REPS will consider the circumstances of each force-majeure event and determine the most appropriate alternative method of continuing to provide its services, taking into account the nature and duration of the event, applicable restrictions and the safety of members and staff.
    11.9 Members acknowledge that by entering into this agreement, their membership relates to the training services and programmes provided by REPS as a whole, and is not necessarily limited exclusively to physical access to the REPS premises.
    11.10 REPS will make reasonable efforts to maintain the quality and continuity of its training services during periods where the physical facility is unavailable or access is restricted. The fact that the physical gym facility cannot temporarily be used will not, by itself, automatically terminate or suspend the member’s contractual obligations where REPS is reasonably able to provide substantially equivalent or alternative training services.
    11.11 Nothing in this clause is intended to exclude or limit any rights or remedies that cannot lawfully be excluded or limited under applicable law. The parties agree that any force-majeure situation will be dealt with reasonably and on a case-by-case basis, having regard to the actual circumstances at the time.

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