67th Annual Laveen BBQ
VENDOR APPLICATION
February 16, 2019
  • VENDOR REGISTRATION

    67th Annual Laveeen BBQ
    February 16, 2019
    10am to 5pm

    Location
    Cesar Chavez Park
    7858 S 35th Ave.
    Laveen, AZ 85339

    Attendance
    5,000 + throughout the day

    Booth Pricing
    See options below.

    Event Description
    The 67th annual Laveen BBQ Festival will return to Caesar Chavez Park in the heart of Laveen, AZ on Saturday, February 16, 2019 with a mission to bring the community together for delicious BBQ, cold beer, family friendly games and live entertainment.

    Thank you for your interest in the 67th Annual Laveen BBQ. Last year, we had over 5,000 attendees! Please read through the entire packet carefully. All vendors must show proof of an AZ Sales License on the day of the event. In addition, all food vendors must abide by the rules & regulations of the AZ Department of Health. Please review the guidelines for home baked goods, if applicable. We are not liable for any violations that any agency may enforce. It’s up to the individual vendor to ensure that they are in compliance.

    EARLY BIRD REGISTRATION ENDS JANUARY 1, 2019 AT 12:01 A.M. PLEASE NOTE STANDARD PRICING WITHIN THE BOOTH OPTIONS BELOW.

    Guidelines
    1. The Laveen Pit BBQ takes place rain or shine, so plan accordingly!

    2. The vendor is responsible for any necessary fixtures. Electricity is included at an additional cost, but Wi-Fi will NOT be provided.

    3. Vendor spaces are on grass. If you have a canopy you must anchor or weight it down in case of wind. No stakes are allowed due to sprinkler lines.

    4. Vendor spaces are must be manned at all times. No soliciting or selling outside assigned booth space.

    5. Products displayed, sold or given away in the vendor area must not compete with the BBQ meals or food trucks including ANY drinks of any kind. You may not sell or give away any product not listed on your application so please be specific when listing your item(s). If you are selling a food item, it MUST be approved and we reserve the right to deny any product. Again, TO NON FOOD VENDORS ONLY: NO HOT FOOD, WATER, SODA, OR DRINKS OF ANY KIND WILL BE PERMITTED FOR SALE.

    6. Vehicles are not allowed in the vendor area. Fixtures, equipment, and supplies must be hand-carted to the vendor site. We do not provide dollies or hand carts.

    7. Vendors must be set by 8:30am and must stay open until 5pm , no exceptions! Vendors who leave early will be asked not to return the following year.

    8. LEASHED PETS WILL BE ALLOWED AT THE EVENT!

    *PLEASE BE AWARE THAT IT CAN TAKE 5-10 MINUTES TO READ THROUGH AND FILL OUT THIS APPLICATION IN ITS ENTIRETY - BE SURE YOU HAVE ALLOWED ADEQUATE TIME BEFORE BEGINNING YOUR APPLICATION*

    Please fill out all boxes on this vendor application for the 67th Annual Laveen BBQ.

    Please note, your application is not complete until your payment is received.

    Call our office if you have any questions about the form, method of payment and/or if we still have booth space left for your industry category prior to submitting your application online.

    DO NOT start filling out an application unless you are able to make your booth fee payment online at the next screen. Once you submit this application you will be redirected to our payment processing site for payment.

    If you have any general questions about the event or your application, please email events@hdeagency.com.
  • Contact Info

  • Please enter COMPLETE address. Street, City, State, and Zip.
  • Please enter COMPLETE address. Street, City, State, and Zip.
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  • All exhibitors and vendors MUST HAVE a valid State Tax ID.

    If you have any questions about tax & licensing, contact the Tax and License customer service at (602) 255-3381 or get info online here.
  • ALL Food Vendors MUST also apply for a Temporary Permit from the Maricopa County Environmental Services Department. Click here for the form

    IF your business already has a catering permit or mobile food permit, please enter that number here.
  • Booth Options

    Please select from one of the following booth options below.
  • ONLY select this booth option if you are a Non-profit, public school, church, artist, homemade food, and craft vendor – items must be created or prepared by and booth manned by applicant

    ***Please note booth space will increase to $50 per 10x10 space January 1, 2019***
  • ONLY select this booth option if you are a Businesses (including online, home based, direct sales companies & brick & mortar).

    ***Please note booth space will increase to $200 per 10x10 space January 1, 2019***
  • ONLY select this booth option if you are a Politician (elected or running for office).

    ***Please note booth space will increase to $250 per 10x10 space January 1, 2019***
  • Novelty foods include things like snow cones, kettle corn, beef jerky, ice cream, etc. This category is for anyone with packaged food items of ANY kind.

    ALL Food Vendors MUST also apply for a Temporary Permit from the Maricopa County Environmental Services Department. The only exception to this is if you are already in possession of a catering permit or mobile food permit and are operating within the guidelines of that permit. Click here for the form

  • ONLY select this booth option if you are a food vendor.

    The Laveen Community Council is working on putting together a non-alcoholic beverage package. Please inquire within if you wish to sell non-alcoholic products and we will provide you with pricing details.

    PLEASE NOTE THAT PURCHASE OF NA PRODUCTS IS REQUIRED IF YOU WISH TO SELL THEM AT THE EVENT. ALL VENDORS WILL BE REQUIRED TO SELL BEVERAGES AT THE SAME PRICE POINT TO KEEP IT CONSISTENT TO THE CONSUMER.

    ALL Food Vendors MUST also apply for a Temporary Permit from the Maricopa County Environmental Services Department. The only exception to this is if you are already in possession of a catering permit or mobile food permit and are operating within the guidelines of that permit. Click here for the form

  • NOTE: Everything on this list below will NOT be available for purchase onsite at the event, you must pre-order online now.

  • Electric is NOT included with your booth fees, if you will require electricity in your vendor booth space, you must select from the drop down.

    Generators available upon request. Please contact us for details.

    You must ALSO email us at events@hdeagency.com. with a photograph of the back or side label of any machines, lighting, or devices that you intend to use the power for. We need to ensure that you have selected adequate power options.
  • Table rentals will NOT be available for rent onsite at the event, you must pre-order here if you will need them.
  • Tent rentals will NOT be available for rent onsite at the event, you must pre-order here if you will need one.
  • Chair rentals will NOT be available for rent onsite at the event, you must pre-order here if you will need them.
  • Linen rentals will NOT be available for rent onsite at the event, you must pre-order here if you will need them.
  • Ice will not be available for purchase onsite at the event, you must preorder your ice here.
  • Please include any additional questions, information or requests here.

    Please also use this box to let us know your exact booth size (dimensions). For example: if you signed up for a 10 x 20 space, but your food truck is 24 feet in length, we need to be aware of this for logistical purposes. Otherwise, your booth placement may be forfeited during event setup.
  • Please read all of the terms & conditions below - you must agree to proceed with your application.

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