Administrative Services Director

The Administrative Services Division (ASD) of the New Mexico Department of Health (NMDOH) provides the operational infrastructure that supports the divisions in administering programs and services. The department receives approximately $625,000,000 dollars in various funding. ASD’s aim is to maximize accountability of those funds through efficient and well-designed business processes.
The Administrative Services Division (ASD) Director for NMDOH is a senior leadership position which oversees the financial stability and solvency for each Division of the agency. Specific functions the Director position will oversee are the following:
• Budget;
• Procurement;
• Accounting;
• Payments;
• Billing;
• Revenue Collection;
• Federal Grant Reporting, and
• Property and Material Management for the Department.
Job Description
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Assume full management responsibility for all department services and activities including planning, organizing and directing all internal support functions for all of the divisions within the Administrative Services department; recommend and implement policies and procedures.

2. Manage the development and implementation of departmental goals, objectives, policies and priorities.

3. Plan, direct and coordinate, through subordinate level staff, the Administrative Services Division’s work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems.

4. Assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes.

5. Select, train, motivate and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.

6. Oversee and participate in the development and administration of the department budget; approve the forecast of funds needed for staffing, equipment, materials and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary.

7. Explain, justify and defend department programs in front of legislative finance committees and other committees as necessary.

8. Represent the Administrative Services Division to other departments, elected officials and outside agencies; coordinate assigned activities with those of other departments and outside agencies and organizations.

9. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of public administration, finance and information services.

10. Perform related duties as required.

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
Operations, services and activities of the Administrative Services department.
Principles and practices of state finance and accounting.
Principles of information systems.
State of New Mexico Model of Accounting Practices (MAPs).
Principles and practices of program development and administration.
Principles and practices of workers’ compensation administration and regulations.
Principles and practices of State Government level budget preparation and administration.
Principles of supervision, training and performance evaluation.
Pertinent federal, state and local laws, codes and regulations.
Ability to:
Manage and direct programs and activities of the Administrative Services Division.
Develop and administer departmental goals, objectives and procedures.
Analyze and assess programs, policies and operational needs and make appropriate adjustments.
Identify and respond to sensitive community and organizational issues, concerns and needs.
Plan, organize, direct and coordinate the work of lower level staff
Delegate authority and responsibility.
Select, supervise, train and evaluate staff.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze and evaluate new service delivery methods and techniques.
Effectively direct the work of others.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Interpret and apply applicable federal, state and local policies, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
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