EmailMeForm
TERMINATION & DEPARTURE/RESIGNATION FORM
Edit
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Past
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Resignation Form
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HISC Termination Guide
Date of this form:
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MM
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DD
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YYYY
(*) ANGIE'S RESPONSIBILITIES
Name of Employee
Terminated/Departed:
Go to D/C - CPs chat
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Please select
Done!
Copy paste
- I am about to terminate [Name of CP]
- Reason = [details]
Review with Max about Communication (see Communication section below)
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Please select
Done!
Last carelog date Employee worked with HISC:
MM
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DD
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YYYY
Termination Date logged in HR Notes/ CC
MM
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DD
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YYYY
Labor review
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Please select
Was terminated by HISC
Voluntarily departed (resigned) from HISC
- Review the Unemployment Bible CMS made
- Go to strategies section and choose the best one.
Employee
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Please select
Was terminated by HISC
Voluntarily departed (resigned) from HISC
METHOD 1 of 2: RESIGNATION
Resignation was
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Not applicable: CG no longer works for agency for reasons besides Resignation
Obtained via text, email or CC confirmation.
Obtained via emailmeform.
Not obtained: CG quit verbally and refused to fill out form.
Not obtained: HR confirmed verbal resignation noted on CC.
Communicated by HR after refusal of work or failure to communicate with the office.
METHOD 2 of 2: TERMINATION
Copy paste the following
1) Termination was communicated to CP by [Name]
2) Termination was communicated via: [email,
phone call, Whatsapp, etc]
3) CP's response was: [summarize]
Termination
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• Not Applicable, caregiver was not terminated
• NO CALL / NO SHOW
• Violation of Non-Solicitation provisions signed by Employee
• Abandonment of your shift in the middle of the shift without office permission.
• Failure to follow the Plan of Care.
• Failure to report observations on the client condition on a timely manner, as instructed in this handbook.
• Failure to follow standard PCA techniques and procedures.
• Failure to comply with any of the policies established in section 3. “Standards of Conduct”.
• Failure to comply with any of the policies established in section 4. “Standards of Care”.
• Failure to comply with any of the policies established in section 5. “Prohibited Activities”.
• Failure to follow the policies of section 6. “Timekeeping, Plan of Care Review and Attendance.
• Failure to communicate with the office as expected during the times you have made yourself available to work.
• Discussion of pay with the client.
• Failure to appear to your Annual Medical Examination as required by the NYS Department of Health or refusal to take a drug test according to HISC Drug Policy.
• Failure to attend a Counseling session when requested by the office administrative staff.
• Failure or refusal to take annual in-service or participate on an annual evaluation.
• Failure to wear a protective mask at work if you have refused to take the flu shot and the NYS Department of Health is declaring Influenza prevalent, thus requiring health workers to take the flu shot or wear a mask.
• Failure to come to office to discuss a critical HR Incident (numerous attempts were made to have employee come to office)
• Violation of Employee Drug Policy
Other (explain)
Termination
N/A
Employee was given the opportunity to discuss the reason for termination in person.
Other
Confirm that Employee was given the opportunity to discuss the reason for termination in person and refute the facts.
Send a letter stating that they were given the right to come in and discuss. Call CMS with advice to avoid losing UE based on CGs inability to have defended his/her case.
(*) MAX'S RESPONSIBILITIES ASAP
TIME SENSITIVE FOR DIFFICULT/ CONTENTIOUS TERMINATIONS (SKIP FOR ALL TERMINATIONS THAT ARE NOT CONTENTIOUS)
Communication #1: Communicate to CP being terminated (immdiately upon termination/ same day)
(1) PHONE CALL TO TERMINATED CP: KP Initials and Date of Phone call/ VM = ??? (2) TEXT TO TERMINATED CP: KP Initials and Date of copy paste date this took place
1. Verbally (live or VM) remind them to not reach out to clients (use text from #2 below and use the word elder abuse as needed)
2. Copy and paste this into a chat or CC:
As discussed, as a result of the facts underlying your no longer being with our agency, it is important that we need create any anxiety in any of our clients. Often times, as discussed, when a caregiver reaches out to a client after they are no longer with the agency, this kind of communication creates anxiety in the senior even if it is well intended. We will have informed them as needed of your no longer coming. Therefore, please note that it is important to refrain from any communication as that may create undue anxiety and this would not be in the client's best interests. We count on you for that
SECTION #2: Communicate to fellow CPs on the case
(1) Names of KP doing this = ?? (2) Names of CPs who were communicated = ??? (and via chat or phone???) (3) Content of what was told to them = ?????
Call (dont paste into Whatsapp or email since they may forward to the termianted CP]
Please note that
1) [Name of CP] is no longer with us as of [date] and
2) it was a bit difficult of a termination (basic info)
3) We informed CP to not reach out. If they do, please let us know as that can be elder abuse
SECTION #3: Communicate to Client's (should be Fca, BP or CMS)
Call (dont paste into Whatsapp or email since we dont want this out there)
Explain
1. The termination
2. Why
3. We informed CP to not reach out. If they do, please let us know
(*) ANGIE RESPONSIBILIY AGAIN
(*) CLEARCARE FOR THIS CP
CC - deactivation
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Please select
Confirmation
Deactivated from CC
CC - Activity Note
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Please select
Confirmation
CC - Activity Note
Make a note using either tag (Termination or Departure)
DO NOT mention reasons
(*) HR SPREADSHEET
Open this sheet
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Please select
Done!
Make sure all sections are filled out
Add CP to the section called Discharge/ Terminate/ OffBoarding and follow instructions there
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Please select
Done!
Make sure all sections are filled out
(*) DOH SPREADSHEET FOR THIS CP
Key Dates in Google Spreadsheet
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Please select
Confirmation
Make sure all sections are filled out
Termination Section
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Please select
Confirmation
Write a summary reason of departure and any other important notes if applicable.
Review entire file to make sure all links contain all information for DOH Audit (start from scratch!)
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Please select
Confirmation
Write a summary reason of departure and any other important notes if applicable.
(*) Airtable, GMC & DOH
CP Airtable Roster
change CP status to terminated
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Please select
Done
DOH Online database #1.
Employee was removed from HCR
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Please select
Employee was (i) removed from HISC roster in HCR and (ii) proof printed (iii) placed in DOH file
Employee never worked
N/A - since was a companion, not a PCA case
N/A - since was an office personnel
DOH Online database #2.
Employee was removed from CHRC
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Please select
Employee was (i) removed from HISC roster in CHRC section (ii) proof printed (iii) placed in DOH file
N/A - since was a companion, not a PCA case
N/A - since was an office personnel
(*) ROSA: 3 THINGS
D/C - CPs Whatsapp Chat:
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Please select
Done!
Not done, I will chat with CMS
(*) COPY AND PASTE
[Name of CG] was just formally terminated because [reason]
#1: 401K
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Please select
Done
Paste to Rosa
(*) CP TERMINATION
1) remove from 401K roster
2) Post in D/C chat once done
#2: PayPlus
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Please select
Done
Past to Rosa
(*) CP TERMINATION
Please note that [Name of CG] has been terminated from our agency, pls
1) remove from Payplus roster
2) Post in D/C chat once done
#3: Obamacare. Confirmation
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Please select
Rosa canceled Obamacare
N/A since CP didnt have Obamacare
Paste to Rosa
(*) CP TERMINATION
1) remove from Obamacare roster and offered COBRA
2) Post in D/C chat once done
Rehirability
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Please select
Done
Paste to the chat
(*) CP TERMINATION
Please note that [Name of CG] has been terminated from our agency
1. Reason = ??
2. If CP wants to return, we [DO][DONT] want them. [If we do, we want to see the following 3 things differently [add them after discussing with the team]
3. CP has been deactivated from (i) CC (ii) Airtable (iii) PayPlus, (iv) Obamacare and (v) 401K
4. Google spreadsheet has been filled out 100% and has been reviewed by [name at least 2 people]
5. Here is the link of the DOH spreadsheet for this CP: [add URL]
(*) ANGIE - GOOGLE CONTACTS
Gmail Contacts
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Please select
All 3 things were done
1. NOTES SECTION:
(i) HIRE DATE = ??
(ii) TERMINATION DATE = ??
(iii) REASON FOR TERMINATION = ??
(iv) WOULD WE REHIRE = ??
copy and paste from sections above
2.In the last name of their profile add (TERMINATED/DEPARTED) after their last name so we can spot it any time they call and then research up on it
3. URL: add URL of the Google DOH spreadsheet
(*) SUMI'S RESPONSIBILITIES IN THE CP DIGITAL FILE
Click here and go to CP folders!
Please select
Done
Not done
Step #1: Creation of Termination/Discharge folder in CP Digital Google Folder
Please select
Done
Not done
Step #2: Add (i) CHRC (ii) HCR and (iii) this EMF checklist in CP Digital Google Folder
in this format
Please select
Done!
Not done
Step #3: Move CP folder from Active to Terminated folder
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Please select
Done
Not Done
Third option
Step #4: Go to Google Sheet for the CP and make sure all information in Termination section is filled out
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Please select
Done!
Not Done
Third option
Single Line Text
