2026-2027 Facility Request Form
This form is specifically for events taking place between July 1, 2026 and June 30, 2027.

Please ensure your request accounts for processing; typically 3-5 business days, but may take longer during periods of high volume. Improperly completed requests will be returned for additional information.
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  • Please provide a specific and distinct name for your event. This is important as this is how your event will be titled in the facility scheduler, calendar, and parish publications.
  • Select One
  • This must be an approved school or parish ministry - Outside Organizations CANNOT be a sponsoring organization. If you are an outside organization you must email facility@stpatlou.org
  • Please include as much detail as you can about the event here.
  • When requesting MULTIPLE dates, please list each date. You may also upload a schedule (spreadsheet) below.

    If requesting RECURRING dates, provide the frequency, day of the week, and the start and end date. (example: Weekly on Tuesday, beginning mm/dd/yyyy ending mm/dd/yyyy).
    Please also indicate any dates that will be CANCELLED or RESCHEDULED due to Holidays, Holy Days, School Breaks, etc.
  • Please make sure it contains all the information required (see above)
  • Setups requiring more than 3 hours OR the day before should also be noted/explained in the "Additional Facility Notes" section below.
  • :
    DO NOT include setup time here. Additional time needed for setup should be requested above.
  • :
    DO NOT include clean up time here. Additional time needed for cleanup should be requested below.

  • ROOM SELECTION & DETAILS

  • Room Selection Instructions & Guidelines

    1. The Church is our sanctuary. Use of this space is restricted to liturgical events only. (Regarding use of the Church A/V system and screens: Use the "AV & EQUIPMENT NEEDS" section below to provide specific details on what you are planning/needing.)

    2. Schindler Hall and Miles Meeting Room require the use of table coverings (table cloth, newspaper, etc. as the activity requires) when food will be served or using materials that could stain or damage the tables or chairs (paint, glue (any form), markers, food coloring, crayons, etc.)

    3. The St. John Paul II/Youth Room has special guidelines and youth ministry events are given priority. All requests for this space are subject to being reassigned.

    4. Some facilities need additional keys for access. The Facility Coordinator will reach out to the contact listed on this form to arrange key pick up if it is required. (WE DO NOT GIVE KEYS TO MINORS.)
  • Examples of info to include here: unlisted room/space you'd like to request, how you plan to use the space(s), times you will need those spaces if different from requested, if you need any setup or cleanup time, etc.
  • Please list all setup needs for your event; include # of tables and chairs (etc) needed. If we are doing a setup, please provide as much detail as possible of what you're looking for or you can upload a room layout below.
  • Please list all equipment needs for your event: Include A/V and any other equipment we have on campus. For the church A/V, please provide specific details on what you are planning.

    Please note: If you or a speaker are bringing in equipment, we use Windows OS and Microsoft office products. We DO NOT provide cables or adapters, those are your responsibility.
  • Considered a "Special Event" if any of the following are True:
    - Charge a fee/admission
    - Use an outside caterer
    - Have raffle or door prizes
    - Have games involving cards, dice, or wheels
    - Use third party/outside vendors
    - Have deliveries made prior to and/or pick-ups after the event
    - Sale of alcohol
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