Student Activities: Event/ Venue Booking
This form should be filled in by Clubs and Societies to request Room Bookings and Events for all activities at the Union Of Brunel Students.

Simple Room Bookings require 5 Working Days Notice and Complex Events require 20 Working Days Notice. Always plan in advance.

If you need more assistance, please contact Student Activities at

Whilst this Event Form may seem long, pages will automatically be skipped if they are not relevant to your request.
  • Contact Details

  • Tea Society, Football Club, Staff, External Company
  • Event/ Meeting Details

    Please provide as much detail as possible about your proposed event or activity.
  • The Union Of Brunel Students Presents: The Autumn Elections
  • Please Give A First and Second Preference.

    i.e Isambard Studios, Lecture Centre, Hamilton Centre, Atrium, Concourse, Junction, Sports Hall
  • E.g. Committee planning meeting for upcoming Black History Month, dance rehearsal for society members, external speaker event, distributing event wristbands on the concourse.
  • Tick All That Apply
  • Attendance (approx.)
  • / / :
    Please include additional set up time if needed, so if the event begins at 7pm and you need one hour to set up, please state 6pm.
  • / / :
    Please include additional pack down time if needed, so if the event ends at 8pm and you need one hour to pack down, please state 9pm.
  • Organsiers need to ensure they have enough funds to cover the full event costs prior to making a booking. Clubs and societies can check their finance accounts at the Union Finance office.
  • By law, every event or meeting on campus must have a Risk Assessment. Please find a Risk Assessment Template in the link below, amend it to the best of your knowledge and upload it.
  • We consider activities to be complex events if any of the following apply:
    • 25+ expected attendees
    • Under 18’s
    • Food & Drink (other than pre-packaged snacks)
    • External Speakers/Acts/Performers/DJs etc.
    • External guests
    • University or Union Staff requirement, including security, bar staff and entertainment staff (Ents)
    • Tickets
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