Student Activities: Event/Venue Booking
This form should be filled in by Clubs and Societies to request Room Bookings and Events for all activities at the Union Of Brunel Students.

Simple Room Bookings require 8 Working Days Notice and Complex Events require 25 Working Days Notice. Always plan in advance.

If you need more assistance, please contact Student Activities at

Whilst this Event Form may seem long, pages will automatically be skipped if they are not relevant to your request.
  • Contact Details

  • Tea Society, Football Club, Staff, External Company
  • Event/ Meeting Details

    Please provide as much detail as possible about your proposed event or activity.
  • The Union Of Brunel Students Presents: The Autumn Elections
  • Please Give A First and Second Preference.

    e.g. Isambard Studios, Lecture Centre, Hamilton Centre, Atrium, Concourse, Junction, Sports Hall
  • e.g. Committee planning meeting for upcoming Black History Month, dance rehearsal for society members, external speaker event, distributing event wristbands on the concourse.
  • Tick All That Apply
  • e.g. LECT 062
  • Attendance (approx.)
  • / / :
    Please include additional set up time if needed, so if the event begins at 7pm and you need one hour to set up, please state 6pm.
  • / / :
    Please include additional pack down time if needed, so if the event ends at 8pm and you need one hour to pack down, please state 9pm.
  • Repeated Meetings

    Use this section to select which Weeks you would like your booking/ event to repeat on.
  • Select "Yes" if you would like to repeat the meeting/ event every week, fortnight, or monthly.
  • Book Room
    Week 0 - Freshers Week
    Week 1 - Term 1 Begins
    Week 2
    Week 3
    Week 4
    Week 5
    Week 6
    Week 7
    Week 8
    Week 9
    Week 10
    Week 11
    Week 12 - Term 2 Ends and Winter Exams
  • Book Room
    Week 17 - Term 2 Begins
    Week 18
    Week 19
    Week 20
    Week 21
    Week 22
    Week 23
    Week 24
    Week 25
    Week 26
    Week 27
    Week 28 - Term 2 Ends
  • Book Room
    Week 32 - Term 3 Begins and Revision Week
    Week 33 - Summer Exams
    Week 34 - Summer Exams
    Week 35 - Summer Exams
    Week 36 - Returners Module Selection
    Week 37
    Week 38
    Week 39
    Week 40
    Week 41 - Term 3 Ends
  • Organsiers need to ensure they have enough funds to cover the full event costs prior to making a booking. Clubs and societies can check their accounts Union Finance through your administrators.
  • E.g. Function Account, Union Funding, Other. Organsiers need to ensure they have enough funds to cover the full event costs prior to making a booking.
  • All funds from the Union must be applied for before spending.
  • By law, every event or meeting on campus must have a Risk Assessment. Please find a Risk Assessment Template in the link below, amend it to the best of your knowledge and upload it.
  • We consider activities to be complex events if any of the following apply:
    • 25+ expected attendees
    • Under 18’s
    • Food & Drink (other than pre-packaged snacks)
    • External Speakers/Acts/Performers/DJs etc.
    • External guests
    • University or Union Staff requirement, including security, bar staff and entertainment staff (Ents)
    • Tickets

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