Initial Booking Information Form
Thank you for giving The Travel Cove the opportunity to book your vacation for you. I look forward to working with you and making your vacation one that you will remember for a lifetime.
The following information is needed before I can begin booking your trip. Please fill out the information below, making sure all of your information is accurate. Once I receive this initial information, you will then receive an email from me to complete your first Client Tasks (verifying personal information, credit card information & authorizations, trip information, disclaimers, terms and conditions). Once all of these things are complete, I will be able to begin the booking process.
Please try to complete this form and the Client Tasks coming in another email as soon as you can. Remember, prices quoted are not guaranteed until a payment has been placed on your trip.
If at any time you have any questions, please email or call/text me at 318-652-8187.
Name of Traveler completing this form:
Which trip are you completing this form for?
Please include destination or cruise and dates of travel (example: Hawaii trip for July 2018)
CREDIT CARD PAYMENTS:
If your travel dates are MORE THAN 90 days out from time of booking, you can choose from one of the three options of paying off your balance. These THREE OPTIONS are:
*put only deposit down at time of booking (if available)
*put deposit down and pay monthly payments on your trip until the final due date
*or pay the full amount at the time of the booking.
If your travel dates are LESS THAN 90 days from traveling, your ONLY OPTION is to pay the full amount at the time of booking.
Review the options below and please select how you would like to apply payments for this trip.
(I will collect credit card information when I send you your Initial Client Tasks email)
FULL PAYMENT: Pay the full amount of your trip at time of booking, OR if your trip start date is within the next 3 months, you will need to pay the full amount at time of booking.
DEPOSIT/MONTHLY PAYMENTS: After the deposit has been paid, you can divide the remaining balance into equal monthly payments until the FINAL DUE DATE.
DEPOSIT/FINAL PAYMENT: Place a deposit down at time of booking and then pay the remaining balance on the FINAL DUE DATE.
How would you like payments to be made on this trip?
DEPOSIT/ MONTHLY PAYMENTS
DEPOSIT/ FINAL PAYMENT
If your trip requires multiple payments for additional payments/services (monthly payments, final payment, travel insurance, air fare, additional accommodations, excursions/activities, transportation, etc), you can OPT-IN on authorizing for those future payments below.
I authorize THE TRAVEL COVE to use the card I will provide for all future payments FOR THIS TRIP ONLY. I understand, at any point, I can submit a new card for payments by adding a new credit card through my Client Portal (once activated) or by contacting The Travel Cove.
You never know what may happen between the time you book your vacation to the day of departure. You might get sick or injured before or even during your trip. Travel insurance can give you peace of mind knowing if something should happen before or during your trip, you will be taken care of.
As your travel advisor, it is my responsibility to recommend travel insurance to protect your investment.
IF YOU OPT OUT OF INSURANCE, PLEASE NOTE IF YOU MUST CANCEL, YOU RUN THE RISK OF LOSING ALL OF THE MONEY YOU PAID ON YOUR TRIP.
By signing below, I agree that I have been advised of the cancellation penalties for my trip purchase. I acknowledge receipt of the any travel insurance information.
I understand that travel insurance can protect me from possible loss of money due to unexpected trip cancellation/interruption due to accident, illness, injury, and more.
Travel Insurance Waiver:
YES, add insurance at the time of booking for FULL coverage and benefits
YES, add insurance at FINAL PAYMENT with limited coverage and benefits
NO, I DECLINE insurance
I am unsure at this time about travel insurance
If travel insurance is purchased, full payment of the policy is due at time you add insurance to the booking.
All travelers (including U.S. citizens and children, regardless of age) must have a valid passport book in order to travel to and from the United States. Passports that are damaged rendering text illegible or photos distorted, are not valid and will not be accepted. Passport cards are not an approved form of identification for travel by air and will not be accepted.
Passports are required to be valid for SIX months after the date your travel IS complete. Please check all travelers' passports and then complete this section:
Our passports do not expire for at least 6 months after our RETURN travel dates
One or more of our passports are expiring and we will renew them prior to travel.
I/we do not have passports, but will obtain them before our departure date
This trip does not require us to use our passports (USA destinations only)
Please note: While a Passport Card is a less expensive option than a Passport Book, they are NOT ACCEPTED for international air travel. They can be accepted for identification while taking a cruise that starts and ends in the United States, but if an emergency should occur while you are out of the country and need to be flown back to the US, the Passport Card will not be accepted.
If you need assistance in obtaining a passport, please let me know.
ENTRY & EXIT RESTRICTIONS:
There may be some entry and exit restrictions based on each country for visitors. These restrictions are set forth by the foreign governments and include DUI's, health concerns and vaccinations, child safety and support, offensive actions or any felony arrest history. It is every traveler's FULL RESPONSIBILITY to check and verify entry, exit, passport, and visa requirements.
Entry and Exit Restrictions:
Yes, I understand
Yes, I understand and would like to discuss this further
In the event of an emergency, we would like to be able to contact someone you trust on your behalf. We will not use this information for any other purpose.
If you would like us to contact someone in case of an emergency, please provide an emergency contact name and phone number.
Emergency Contact's Name:
Relationship to traveler(s):
Emergency Contact's Phone Number:
By signing below you agree the information stated on this form is correct.
Please type your name
I verify that all information stated above is accurate.
Sign by using mouse or stylus.