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Alcohol at Regis University RSO Event Application
This application is subject to the governing language set out by the Regis University Alcohol and Drugs Policy. https://www.regis.edu/policies/alcohol-and-drugs-policy
The University prohibits the possession, use, distribution, sale or manufacture of alcoholic beverages, except at such activities, or in such areas and in such a manner as may be specifically authorized by the University. Possession or use of alcoholic beverages by students, employees or guests in or on any University Property or at any University-Sponsored Activity is restricted to specifically designated University functions for individuals who may lawfully consume alcoholic beverages with proper identification under the applicable age limit in the jurisdiction where the alcoholic beverage is to be consumed.
Student organizations that seek to conduct a University-Sponsored Activity on or off campus that includes the service of alcoholic beverages must be granted prior approval by the Vice President for Student Affairs or their designee.
All other University- Sponsored Activities that include the service of alcoholic beverages must be granted prior approval by the Provost, or their designee (for academic-related units) or the appropriate Vice President, or their designee (for operations-related units).
Sponsors of social activities are expected to limit alcohol to moderate amounts and to keep the focus of the event on social interaction rather than alcohol consumption. Food and non- alcoholic beverages must be available at any event where alcohol is served, and ought to be served in greater proportions than the amount of alcohol served.
Security. An event assessment will be conducted by the Director of Campus Safety to determine if additional security is required for specific events.
Advertising for student-sponsored events that includes any reference to alcohol, or states or suggests that alcohol will be available at an event is prohibited.
Event Title:
*
Event Date and Time
Event Location
Expected Attendance
Expected Attendees are (choose one or more)
Regis Students
Regis Faculty
Regis Staff/Administration
Purpose of the event (What is the planned benefit to the university and attendees? How does the presence of alcohol contribute to the success of the event, but not be the center of it?)
Name of Recognized Student Organization sponsoring the event:
Recognized Student Organization Advisor
First
Last
Advisor Email Address
Individual Completing Application
First
Last
Email
Cell Phone Number
###
-
###
-
####
Alcohol Control Plan
(How will your organization regulate the distribution and consumption of alcohol consistent with the University Alcohol and Drug policy?) Required strategies include: contracted bar tender, ID check, wrist bands, limits on individual alcohol purchases, beer garden, and contracting campus safety or off-duty Denver Police Officers.
Securing off-duty Campus Safety or Denver Police Officers requires a minimum of 30 days advance notice. Scheduling off-duty officers is handled exclusively through the Director of Campus Security and payment of off-duty officers is the responsibility of the Event Sponsor.
Failure to follow through on this plan in the timeframe outlined in this document will result in the prohibition of alcohol at the event.
Will alcohol to be served be purchased using Student Activity Fee money?
Catering Menu. As per university policy all events that involve the service of alcohol must include food that is served in equal (or greater) proportions. In addition, non-alcoholic drink options must be offered. NOTE: Alcohol served in areas that are exclusively contracted by the campus dining service must be purchased through the campus dining serve and served by staff provided by the dining service.
Walkers Pub
Walkers pub has a license through the City and County of Denver and the State of Colorado. A licensed establishment may only secure their alcohol through a licensed alcohol distributer. By law individuals are not allowed to bring their own alcohol into the premises. It is also an “all ages” establishment – as such individuals that are under the age of 21 can be present in the space while events are happening. This means that particular care must be taken to control the sale and possession of alcohol so that the institution does not lose the license to the space. In addition, the university dining service has exclusive catering rights to this space. Please initial below to signify that you understand.
Special Events Permit
Sales of alcohol at Regis University campus events at locations other than Walkers Pub require securing a Special Events Permit and Cabaret Permit through the City and County of Denver Department of Excise and License. Please contact the Director of Student Life for more information. Allow 2 months lead time to complete this application. Please initial below to signify that you understand.
By submitting this form, I understand that I am agreeing to abide by the language of the Regis University Alcohol and Drug policy. This includes the marketing of the program/event/activity, content of the program, and event supervision.
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