EmailMe Form - 2026 Garden Fair Vendor Application

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We are excited to invite returning and new vendors to apply to attend our 36th celebration of Garden Fair. Required fields are marked with an *. Applications are due March 15, 2026. Once approved, instructions for payment will be sent. Final payments will be due by March 31, 2026. Questions about the event or the application process may be directed to Melanie Mullinax at mmullinax@virginia.edu or 434-243-4668.

To make the application process easier, have these documents ready to upload:
- Certificate of Insurance *properly completed with additional insured information
- Acknowledged 2026 Vendor Guidelines
- Photos

CONTACT INFORMATION

Company Name *

Contact Name *

Contact Email *

Our communications are by email.

Phone Number *

555-555-5555

Web Site or Facebook Page (to be used for vendor promotion)

Mailing Address *

Street Address City State / Province / Region Postal / Zip Code

Vendor Description

Vendor Type (select one only) *

Description of product(s) to be sold (limited to 200 characters and spaces) *

Text may be used in vendor promotion.

FEES

Several booth types are available. Please select the space type that fits your business and choose one booth size.

Retail Vendor Booth/Space: selling plants, crafts, tools, food products, etc (select 1)

Please select the number of booths that you need. Fee is $400/booth. Each booth is 15’wide by 20’ deep.

Food Vendors

Vendor booths are priced $40/linear foot, minimum 10’; spaces are 20’ deep. All trailer hitches, support ropes, pegs, display materials, etc. must be contained within the linear footage selected.

Non-profit/Non-commercial Vendors (with sales, select 1) COI required

15% of gross sales will be due to FOSA by May 25, 2026, if not paid at the conclusion of the event on Sunday afternoon.

Non-profit/Non-commercial Vendors (no sales, select 1) NO COI required

Electrical needs (select 1) *

Water connection desired (select 1) *

Only hoses are provided

Exhibit Setup Day (select 1)
Please select your preferred arrival day and time to begin set up. All vendors must be set up and vehicles moved off the event field by 4:30 p.m. on Friday and 8:30 a.m. on Saturday and Sunday. Large vehicles, 20' or larger, must arrive on Thursday to ensure adequate space to maneuver their rigs. *

Large food vendors, arrival Thursday, May 7, 2026, 12-4 p.m.

Vendors with over-sized vehicles, trailers or vehicles with more than 2 axels, arrival Thursday, May 7, 2026 12-4 p.m.

Small food vendors, retail vendors and non-profit/non-commercial vendors, arrival Thursday, May 7, 2026, 12-4 p.m.

Small food vendors, retail vendors and non-profit/non-commercial vendors, arrival Friday, May 8, 2026, 10:30 a.m. – 12:30 p.m

Small food vendors, retail vendors and non-profit/non-commercial vendors, arrival Friday, May 8, 2026, 1-4 p.m.

FILES TO UPLOAD

Photos of business or product to be used for promotional purposes (required for first time vendors, optional for returning vendors)

PDF or image files only

2026 Garden Fair Vendor Guidelines
Please click on the logo to read and understand the vendor requirements. By checking the box below, you agree that you and anyone who is assisting with your booth have read, understood and will abide by the vendor guidelines.

*

I have read, understood and will abide by the vendor guidelines. I will ensure that staff or volunteers who are working at the booth during Garden Fair will comply with the guidelines

Certificate of Insurance (COI)
All vendors who are selling goods or services must submit a Certificate of Insurance with their application listing the Foundation of the State Arboretum 400 Blandy Farm Lane Boyce, VA 22620 as certificate holder/additional insured AND ALSO LISTING The Commonwealth of Virginia and The Rector and Visitors of the University of Virginia, its officers, employees, and agents as additional insured. The COI must show commercial, general liability coverage with limits of liability not less than $1 million dollars per occurrence and $2 million general aggregate, as shown on the Sample Certificate of Insurance below. Exhibitors and Nonprofit vendors who are NOT SELLING goods or services will be exempt from the Certificate of Insurance.

Upload your certificate of Insurance here

Click the logo for a Sample COI Form

Blandy Invasive Plant List
Please click on the logo to review plant species and cultivars of those species that may not be sold during Garden Fair. If you are a vendor selling plants, you agree that you and anyone who is assisting with your booth have read, understood and will abide by the invasive plant requirements.

*

Due to the new threat of box tree moth, Blandy Experimental Farm and the State Arboretum of Virginia are prohibiting the sales of boxwoods at Garden Fair 2026. Please acknowledge that you will not be selling boxwoods in the dropdown *

AGREE TO TERMS

By submitting this application, I agree to the following terms: *

Acknowledgement and compliance with 2026 Vendor Guidelines.

Acknowledgement and compliance with the invasive species, and ban on selling boxwoods in 2026 as they apply to my business or organization.

Acknowledgement and compliance with all requirements by staff and volunteers who are working in or supporting my business or organization during Garden Fair.

Submission of certificate of insurance by March 31, 2026.

Payment of all fees by March 31, 2026. Vendor fees are nonrefundable. Payment instructions will be sent in a separate confirmation email.

Please check all boxes

We are excited about hosting the 36th celebration of Garden Fair and look forward to having you as a vendor for the widely anticipated Mother’s Day Weekend event. When your application is approved, we will email payment instructions.

Thank you!