EmailMe Form - GC & AG Marketing Request Form

Gator Club or Affiliate Group *

Project Name *

Project Description *

Provide the general purpose of the project and a snapshot of what the project will entail.

Project Due Date *

MM / DD / YYYY

The final completion date for the project. All email marketing requests within the project should be scheduled to send before this date.

Select the marketing elements you require *

All-Alumni Email (alumni in your club area or affiliate group)

Facebook Marketing Post

Broadcast Email Details

Here you will provide the details for your event if you wish to send a UFAA assisted email. If you are only requesting Facebook Marketing assistance, please advance on to the next section.

Requested Email Date

MM / DD / YYYY

We recommend that this date be at least two weeks prior to your event date

Sender Display Name

Examples:

DFW Gator Club
Naples Gator Club President
Jane Doe

Sender Email Address

This is the “From” address for your email. Note that all replies to your email will also go to this address. In compliance with anti-spam laws and regulations, the Advancement Digital Communications team is unable to set a different “reply to” email address.

Email Subject Line

This is the subject line your recipients will see in their inboxes.

Email Pre-Header

Enter the text that you would like your recipients to see as the one-to-four line message preview in selected email clients.
(You can read more about the pre-header here: https://help.marketingcloud.com/en-US/documentation/distributed_sending/email/preheader/

Do you have an email header that you would like to accompany this email?

Yes, see attached

No, please use a stock header

The optimal size for header images is 600w x 200h pixels.

Email Header - upload HERE

Email Call-to-Action

The call to action should be a URL that will likely be presented as a button in your sent email that directs the recipient to take some kind of action. It is strongly recommended that all emails have one clear call to action.

Email Content (copy)

Social Media Marketing Details

Here you will provide the event details for a Facebook event promotion. Make sure to include UFAA as a co-host on the Facebook Event page.

As a reminder the club allotments are as follows: Century Tower (3), Baughman (2), Orange & Blue (2).

For more examples and information on how social media marketing can be effective before, during and after events visit, https://blog.hootsuite.com/social-media-for-events/.

Please provide the link to the Facebook event you would like promoted

Your promotion will last for 5 days, please let us know when you would like to begin the promotion

MM / DD / YYYY

We recommend that you schedule to begin your event promotion 7-14 days prior to your event or RSVP deadline.

Please indicate the target audience for this event:

Event Details

This is where you provide all related event details.

Event Date

MM / DD / YYYY HH : MM AM/PM

This is when your event will be taking place.

Event Location Name

Example: Emerson Alumni Hall

Street Address

City

State

Zip Code

Special Project/Event Details

(include any special instructions, requirements, or additional information)

Advanced Registration/ticket sales

No

Yes

Yes, but not required

Registration Link or RSVP Information

Event Contact Person

Event Contact Phone Number

Event Contact Email Address

Club Social Media and Website Information

Please provide the URL links for the following websites:

Gator Club/Affiliate Group Website

Gator Club/Affiliate Group Facebook Page Link

(to be listed on eBlast. Please provide the URL, not username)

UFAA Information

Please provide contact information for use only by Alumni Association staff should additional details about the event be needed

Club or Group Contact Person

First Last

(for use by Alumni Association staff only)

Club or Group Contact Person Phone Number

(for use by Alumni Association staff only)

Club or Group Contact Person Email Address

(for use by Alumni Association staff only)