EmailMe Form - Project Request Form

Name: *

First Last

Department: *

Email: *

Phone: *

### - ### - ####

Request Type: *

Campaign/Event Name: *

Give this campaign an easy name to remember! If related to an existing campaign, use the existing campaign name.

Anticipated Due Date: *

MM / DD / YYYY

NOTICE REQUIREMENTS:
* Same day publishing for Breaking News. You must provide approved copy.
* 14 business days for campaign/event press releases
* 14 business days minimum for design requests
* 14 business days minimum for web requests
* 4 Weeks minimum for large projects (ie. Commencement, Conferences, Homecoming, Ceremonies, etc.)

This Week at Shaw date: *

MM / DD / YYYY

Campus Communications and Calendar Requests

INSTRUCTIONS:
(1) Submissions must be sent via the form below and received each week by 5:00 p.m. on Thursday to be included in the following week's newsletter.
(2) Submissions received after 5:00 p.m. on Thursday will NOT be included.
(3) Submissions may be sent up to 4 weeks in advance.
(4) Approval of your VP is required BEFORE submitting the form.
(5) Please answer all fields completely.
(6) Please include 1 or 2 sentence excerpt.
(7) Please write your excerpt in third person (not first or second).
(8) Please add 1 or 2 Call to Action links.
(9) Please add your Hashtags for social.
(10) Please proofread and review your information before submitting.

Submissions may be edited for space and style.

Intended audience: *

Faculty & Staff Only

Students Only

Faculty, Staff & Students

Type: *

Announcement

Event

Other

Description: *

Please include 1 or 2 sentence excerpt. Please add 1 or 2 Call to Action links. Please add your hashtags.

Event Start Date/Time: *

MM / DD / YYYY HH : MM AM/PM

Event End Date/Time: *

MM / DD / YYYY HH : MM AM/PM

Event details: *

Call to action links include RSVP and ticket links.

Type of Event *

Is this event open to the public? *

Yes

No

Have you already reserved a space for this event? *

Yes

No

If there is a fee for this event, please provide amount:

$ Dollars . Cents

Announcement/Event Contact

Please provide the contact information of the person the community should contact for questions or concerns regarding this announcement and/or event.

Name: *

First Last

Phone: *

### - ### - ####

Email: *

Graphic Request

Print Format: *

Document is for digital distribution (email, online, etc.)

Document will be printed in-house

Document will be printed by an outside vendor

For questions, please email digitalmedia@shawu.edu

Print Size *

Please provide the dimensions for printing. 4x6, 8.5x11, etc.

Web Request

If submitting documents that will require download from the website, please convert to Adobe PDF prior to sending (i.e., syllabi, manuals, handbooks, forms, etc.)

Is this web request an update to an existing page or a request for a new page? *

Existing page update

New page

If existing web page, please enter web address: *

Example: www.shawu.edu/Academics.aspx?id=3871

Description of Web Project: *

Please be as descriptive as possible

Photography

Event Start Date/Time: *

MM / DD / YYYY HH : MM AM/PM

Event End Date/Time:

MM / DD / YYYY HH : MM AM/PM

Event Details: *

Write you event details as if you were posting it, including hashtags and call to actions links.

Web Story/University News/Student Success

Faculty and staff are encouraged to share their news for inclusion on the website, social media and/or This Week @ ShawU.

Share your news of awards, honors, student success and/or publications: *

Please be as descriptive as possible (Who, What, When, Where, Why, Etc.).

Link to share (Optional):

Description: *

Please be as descriptive as possible.

Are you uploading a supplemental file for this request, i.e., photograph, flyer, etc.? *

Yes

No

File size should not exceed 5MB. If your file is larger than 5MB please email attachment(s) AFTER you complete the request to larry.johnson@shawu.edu.

Supplemental file attachment:

Different posts or events must be submitted separately. Maximum file size should not exceed 5MB.

Approval Received: *

I certify that I have received prior approval from my Vice President before submitting this request.

I certify that I have received prior approval from my Dean before submitting this request.

Choose one!