Allocations Application | Fund for the Arts
The Screening and Allocations Committee ("S&A Committee") of Fund for the Arts ("FFA") will process your funding request. Please contact the Chair of the S&A Committee or your Board liaison with any questions relating to this process. Executive Director Margaret Lieberman (artsfundwv@frontier.com or 304-345-0775) can provide names and contact information.

Arts groups must complete an Allocations Application each year by September 30. The S&A Committee Chair will send an email confirmation of receipt. FFA issues checks during the second week of January.
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  • Current Officers

  • Name
    President
    Vice President
    Secretary
    Treasurer
  • Formalities, Filings, and Compliance

    These questions relate to your most recently-completed full artistic season.
  • Answer
    When did the organization's officers last change?
    How many times did the organization hold a formal board meeting?
    Did the organization's board meet in person, by telephone, via internet, or some combination?
    Did the organization keep minutes of each board meeting?
    Did the organization prepare financial statements more often than annually? If so, who examined those statements?
    Who prepared the organization's last tax return, and what was that person's position with the organization?
    Who prepared the organization's last annual report with the secretary of state, and what was that person's position with the organization?
    Is the organization up to date on its tax filings (e.g., payroll, unemployment compensation)?
    Was the organization investigated by any local, state, or federal regulatory authority?
  • Organizational Changes

    These questions again relate to your most recently-completed full artistic season.
  • Answer
    Did the organization sponsor the same number of events as in the prior season, more events, or fewer events? Why?
    Did the organization have about the same amount of income as in the prior season, more income, or less income? Why?
    Did the organization's cash position stay the same as it was the prior season or did its cash position improve or decline? Why?
    Did the organization spend about the same amount of money as in the prior season, more money, or less money? Why?
    Outside of productions, did the organization pay employees or engage independent contractors? If so, briefly describe all paid positions.
    Did the organization's employee or independent contractor count change from the prior season? If so, how and why?
    Did the organization's membership grow, shrink, or stay about the same as in the prior season? Describe any changes, and explain, if you can, why those changes occurred.
    Does the organization plan to sponsor any events in the upcoming_current season that are out of the ordinary for the organization? If so, what are those events and why is the organization sponsoring them?
    What assistance did the organization give to Fund for Arts over the year under review, e.g., volunteers supplied, tickets to fundraisers purchased or sold, etc.?
  • Financial Information

  • Attach your organization's most recently-filed Form 990 or Form 990EZ or an audited financial statement that is no more than twelve months old.

    Alternatively, if your organization does not file a Form 990 or Form 990EZ, provide financial information below for your most recently-completed fiscal period and your budgeted and actual position for the current fiscal year.
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  • Last fiscal period Current year to date
    Cash
    Net Receivables (with allowance for doubtful accounts)
    Other Current Assets **
    Investments
    Other Non-Current Assets **
    Fixed Assets, Net
    Accounts Payable
    Other Short-Term Liabilities
    Long-term Liabilities
    Equity | Net Assets
  • Please provide a brief description of other categories (i.e., other assets or liabilities)
  • Last fiscal period Budgeted for current fiscal year Actual for current year to date
    Donation & Fundraising
    Ticket Sales
    Cost of Productions
    Salaries & Benefits
    Utilities & Office Costs
    Professional Fees (attorney, CPA, etc.)
    Advertising | Promotion Fees
  • Name Source (Business, Foundation, or Govt Agency) Cash Amount / Description of In-Kind Donation Purpose of Solicitation (Event, Capital Campaign, or Endowment) FFA Approval Date
    Revenue Source #1
    Revenue Source #2
    Revenue Source #3
    Revenue Source #4
    Revenue Source #5
  • Use this area to disclose any additional revenue solicited from businesses, foundations, or government agencies. You must disclose at least 90% of all non-ticket revenue solicited from businesses, foundations, or government agencies.
  • Program Data, Last Completed Season

    Summarize your past year of programming.
  • Program #1 Program #2 Program #3 Program #4
    Program Name
    Program Description
    How many community members were served (directly or indirectly) by this program?
    What percentage of the talent was from outside West Virginia?
    What was the price of admission?
    Did you offer any subsidies or assistance for admission? (please explain)
    How many paid employees/contractors did you use to produce this program?
    How many volunteers did you use to produce this program?
    What did you do to reach poorer communities or underserved populations?
    Did you fill an important niche in the metro-area arts community? (please explain)
    How do you measure the success or failure of new initiatives?
  • Program Data, Upcoming_Current Season

    Summarize your upcoming_current year of programming.
  • Program #1 Program #2 Program #3 Program #4
    Program Name
    Program Description
    Program Date
    Program Location
  • Policy Acknowledgements

    FFA's allocation of funding to your organization is based on (1) community support of your organization, (2) financial responsibility of your organization, (3) financial need of your organization, (4) minimum program standards, and (5) such other factors the S&A Committee may establish from time to time.

    See Bylaws, Article IX, Sec 9.1
  • Upload in pdf your organization's last-filed Form 990 or 990EZ.
  • Please certify information provided above. (President or equivalent should certify.)