I.C.Y Gold Open Expedition Booking Form Wales

  • We are a youth work company; we’re used to working with young people & I.C.Y Expeditions will endeavour to be as flexible as possible with your booking.
    We will:
    • Keep in regular contact to ensure we can mitigate any issues as early as possible.
    • Complete all paperwork (EVC, etc.) required by the school/group
    • Provide copies of our risk assessments & insurance documents,
    • Agree all expedition plans prior to the expedition with you so there are no surprises.
    • Agree any care plans for individual participants with you so that our provision can be as accessible as possible regardless of long-term illness or disability.
    • Ensure you have the correct number of qualified instructors for the ratio agreed in our AALA licence.
    Charges:
    We have agreed that you will pay:
    £399 pp for the expedition

    Billing
    25% Non-Refundable Deposit - (except for Covid-19, see below) Invoiced when we receive the booking
    50% Invoiced 6 weeks before expedition & must be paid prior to expedition beginning
    25% Invoiced after the expedition is completed

    Cancelation – Refunds – Please see below for Covid-19 cancelation policy.
    25% non-refundable
    +6 weeks prior to the expedition 75% refund
    +2 weeks prior to the expedition 50% refund
    Under 2 weeks 25% refund
    No show 0% refund

    We have to do this because we will incur costs prior to the actual expedition. Camp sites, Instructors, equipment, etc. If expeditions are cancelled on short notice, then our Freelance Instructors suppliers & campsites will demand payment.

    We strongly recommend that you & the individual participants have an insurance policy in place that will cover you & them for all possible cancellation scenarios.


    I.C.Y Ltd. Covid-19 cancellation policy.
    This is a tough time for all of us & I.C.Y Ltd. do not want to add to the worry by charging for work we don’t deliver. To enable us to do this we have to rely on the goodwill of our freelance instructors & suppliers. If we don’t get paid, they don’t get paid. Please spare a thought for them.
    In the event of a school or individual cancelling or postponing an expedition due to a positive COVID-19 test or because they (or too many participants) are required to self-isolate, we will refund any monies paid minus a £5pp admin fee.
    If I.C.Y has to postpone an expedition because instructors have tested positive or are required to self-isolate we will either refund any monies paid or reschedule the expedition for the first available suitable dates at no further cost. We do not accept any liability for any costs to schools or individuals associated with our postponement due to Covid-19.