RECORDS REQUIRED : COVERING FULL FINANCIAL YEAR.
FINANCIAL YEAR ENDED:
1. Bank Statements.
For all bank accounts and investment accounts.
For those using our Xero service, we only require a bank statement
showing the balance as at balance date.
2. Cheque butts and bank deposit books.
Clearly show the nature of each payment on the cheque butt and mark private cheques as such.
Clearly mark deposits other than normal business sales.
Ensure this records all receipts and payments of the business for the year
and has been reconciled to the bank statement at balance date.
Please supply trial balance and a ledger showing a summary of your transactions
or a backup. (Please contact us to arrange easiest way to send backup)
3. Other Statements.
Supply all Dairy Company and Stock Firm statements.
Please supply invoices for all stock purchases.
4. GST Returns.
Including work papers supporting these returns.
5. FBT Returns.
INFORMATION REQUIRED: AS AT BALANCE DATE
6. Stock on hand.
All stock is to be physically counted and adequate records retained to substantiate the physical count.
Please complete Stock Schedules.
All accounts owing to your business.
Please provide a schedule and clearly mark any bad or doubtful debts.
All accounts owed by your business
Please provide a schedule (or clearly mark cheque butts or cashbook for accounts paid after balance date)
Please INCLUDE any ACC amounts outstanding.
Provide confirmation of balances at balance date.
(eg Lenders statements) For new loans provide details of date banked,
amount banked, interest rates, security.
FURTHER INFORMATION REQUIRED:
10. Solicitors Statements. Relating to any legal transactions during the year.
11. Assets Purchased /Sold.
Please provide details of assets purchased, sold or
traded together with details of how these were
financed. (Please provide invoices for each of these
NB: PLEASE INSPECT YOUR ASSET SCHEDULE FROM THE PREVIOUS YEAR FOR ACCURACY.
12. Sale proceeds.
Were all takings banked into your business account?
Takings not banked into your business account were used:
(a) For personal use (cash drawings).
(b) For business expenses (cash expenses).
(c) lodged into other bank accounts.
13. Goods / Produce taken for private use.
Value of goods / produce taken for own use (excluding GST).
14. Business expenses paid privately.
Attach details of any business expenses paid from private funds.
15. Vehicle log book.
Portion of business use as established as recorded in log book.
(Required for each vehicle used for both personal and business use.)
16. Entertainment Expenses.
Provide details of all entertainment expenses, including name of people entertained, reason for entertainment, date and amount.
Please provide details of the total wages paid during the year.
Has the nature of your business changed during the year?
Describe any changes.
Description of changes:
Any other information you consider relevant:
Stock on hand - Number
5 & 6 yr old ewes - Number
3 & 4 yr old ewes - Number
2 tooth ewes - Number
Ewe hoggets - Number
Mixed age wethers - Number
Breeding rams - Number
Ram & wether hoggets - Number
TOTAL SHEEP - Number
Stock on hand - Number
Mixed age cows - Number
Rising 2 yr & older heifers - Number
Rising 1 yr old heifers - Number
Breeding bulls - Number
Rising 1 yr steers & bulls - Number
Rising 2 yr steers & bulls - Number
Rising 3 yr steers & bulls - Number
TOTAL CATTLE - Number
Stock on hand - Number
Breeding sows under 1 yr - Number
Breeding sows over 1 yr - Number
Boars - Number
Weaners (less than 10 weeks old) - Number
Porkers (10 to 17 weeks old) - Number
Baconers (over 17 weeks old) - Number
Piglets born - Number
TOTAL PIGS - Number
23. Please provide the bank account name and number that should there be a refund you would like it to be deposited into.
24. Address confirmation:
Please confirm your current postal address below:
Once your financial statements and/or tax returns are complete, do you wish to have a meeting to discuss them?
26. Instructions / Authorisation for BTA Ltd:
I instruct BTA Ltd to prepare my taxation return. I undertake to supply all information necessary for this engagement and to be responsible for the accuracy and completeness of such information. Your services are not intended to and accordingly will not result in the expression by you of an opinion on the tax return summary or related schedules insofar as third parties are concerned.
Authorisation to obtain information subject to the Privacy Act:
I authorise BTA Ltd to communicate with the appropriate bankers, solicitors, finance companies and other persons or organisations to obtain such further information as is required to carry out the above engagement.
Signature - Draw your signature/initials using a mouse, or your finger/stylus on a touchscreen.
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