PHOTO PERMISSION FORM
Please refer to our Privacy and Confidentiality Policy
for further details
Permission form for photographs and videos
Photographs and videos are now classified as ‘personal information’ under the Privacy and Data Protection Act 2014.
The purpose of this permission form is to:
• comply with the privacy legislation in relation to all photographs/videos taken at the service, whether by the Approved Provider, Nominated Supervisor, Persons in Day to Day Charge, educators, staff, parents/guardians, volunteers or students on placement
• enable photographs/videos of children to be taken as part of the program delivered by the service, whether group photos, videos or photos at special events and excursions etc.
• notify parents/guardians as to who will be permitted to take photographs/videos, where these will be taken and how they will be used.
Photographs/videos taken by staff
Staff at the service may take photographs/videos of children as part of the program. These may be displayed at the service, or in the centre newsletter. First names of children only will be used in any newsletter and in most cases, no names are used at all in these publications. Newsletters are also distributed to current families, Committee of Management and staff only and are not made available to any other persons. Some staff may use learning journals in which photographs are included. All of these examples are considered internal use of photographs.
Photos may also be used on Kew and North Balwyn Playcentre website or placed in the service’s publications or promotional material to promote the service, or for any other purpose aligned to the service’s business operations. In this instance additional permission will be sought from all families prior to their child’s image being used for any external use as outlined below.
When the photographs/videos are no longer being used, the service will destroy them if they are no longer required, or otherwise store them securely at the service.
Photographs/videos taken by parents/guardians
Parents/guardians may take photographs/videos of their own child/children at special service events such as birthdays, excursions and other activities. Parents must ensure that these photographs/videos do not include other children at the service.
Photographs taken by a photographer engaged by the service
A photographer may be engaged by the service to take individual and/or group photographs of children. Information will be provided in written form to parents/guardians prior to the event and will include the date and the photographer’s details.
Photographs/videos for use in newspapers, Kew and North Balwyn Playcentre website and other external publications
The permission of parents/guardians of children will, on every occasion, be obtained prior to a child’s photograph being taken to appear in any newspaper/media or external publication, including the service’s newsletter, publications and website.
Photographs/videos taken by students on placement
Students at the service may take photographs/videos of children as part of their placement requirements.
Access to photographs/videos:
Access to any photographs or videos, like other personal information, is set out in the service’s Privacy and Confidentiality Policy