Vendor Wedding Show Contract 1/7/2023
  • Please check the box below the show name stating "YES! I am participating in this show."

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    The Louisville Wedding Network Treasurer will send an invoice for online payment. *Please note that your spot will not be secured for any show until payment is received in full.

    We will provide a 6-foot round or 6 foot rectangular table for all shows. We produce boutique type shows, as such, no pipes, drapes, hooks or attachments are provided. Booth space varies at each location and is limited to no more than an 8 foot x 6 foot area. Each booth will be provided with a black linen and two chairs.

    Booth placement: The Louisville Wedding Network, Inc., in its sole discretion, reserves the right to assign and/or reassign and/or change the location of all spaces or booths at any time.

    SET UP
    You may pull your vehicles to the back or side doors to unload your equipment. However please be mindful of others who wish to do the same by unloading and quickly removing your vehicle. Vehicles must be removed from entrance ways no later than thirty minutes prior to the start of the Event. All vendors must be present and booths set up thirty minutes prior to the start of the Event. If your booth is not setup thirty minutes prior to the start of the Event, you forfeit your right to receive the bride contact list and may jeopardize participation in any further Louisville Wedding Network Shows.

    Pre-show virtual presentations are presented by LWN before in-person booth visits approximately 2 hours before show time. To participate in the pre-show virtual portion of the show, you must be signed up for in-person participation. Vendors must be set up 2.5 hours before the designated show start time to be included in the pre-show virtual presentation. Some additional cost will be added due to the expense of producing the pre-show virtual presentation.

    Each vendor will be provided a table, black linen and two chairs. We make every effort to provide each vendor with an 8 foot rectangle table BUT some venues do not have the space to accommodate the large tables. Please be aware that these venues will have a 6 foot rectangle or 6 foot round table. Your booth space will never be smaller than an 8 foot x 8 foot area.

    We produce boutique-type shows. As such, no pipes, drapes, hooks or attachments are provided. Vendor is responsible for its own backdrops or displays.

    Vendor may remove its booth or its belongings only after all public guests have vacated the exhibit area or otherwise instructed by The Louisville Wedding Network, Inc. If any Vendor packs up before the scheduled end of the Show, you forfeit your right to receive the bride contact list and may jeopardize participation in any further Louisville Wedding Network Shows. Any excessive cleanup costs shall be paid by Vendor.

    The Louisville Wedding Network, Inc., a Kentucky corporation, has the right to cancel any exhibitor space at any time without penalty or notice. The Louisville Wedding Network, Inc. also has the right to reject any advertisements for any reason, and may ask that other suitable advertisements be provided. The Vendor agrees to defend, indemnify and hold harmless The Louisville Wedding Network, Inc. from all actions resulting in Vendor’s violation of any laws in regards to submissions for this event. The Vendor further agrees that he, she or it is the owner of Vendor or has permission to use any materials submitted for the event. Vendor accepts all terms and conditions defined in this Agreement.
    Additional Terms and Conditions:
    1) NO booth sharing or subletting. Only the Vendor listed above is permitted to display its products/services. Vendors shall not allow other businesses, organizations and/or individuals to display products/services in its booth.

    2) We will supply you with a list of brides who registered and/or attended this show. Vendor agrees to use the list of brides’ names from this show only for the use of the Vendor signed below only and not to share such information with any third party. (Warning: we plant bogus names in our list in order to verify this condition). Failure to follow this condition will jeopardize any future participation in Louisville Wedding Network Wedding Shows.

    3) We do not provide any type of vendor signage, nor guarantee the extent of advertising for the Event.

    4) The Louisville Wedding Network, Inc. reserves the right to cancel this show in the event of inclement weather or for any other reason in its sole discretion. In the event of such a cancellation, every effort will be made to reschedule this show to another date. No refunds will be given in the event of cancellation.

    5) The Louisville Wedding Network, Inc. makes no guaranty or warranty as to Vendor’s performance and/or sales revenues generated as to the Event.

    6) Booth space must be paid in full at least one week prior to the show. Failure to pay means your booth space is not reserved. Vendor categories are limited and this contract is subject to acceptance by the Louisville Wedding
    Network, Inc. We advise you to send your contract and deposit as soon as possible. All payments are absolutely non-refundable.

    7) This Agreement is subject to acceptance and is binding only if signed by both The Louisville Wedding Network, Inc. and Vendor.

    8) This Agreement is governed by the laws of the Commonwealth of Kentucky without regard to its conflicts of laws rules and any and all legal actions shall be filed in state or federal court in Louisville, Jefferson County, Kentucky.

    9) The Louisville Wedding Network reserves the right to refuse participation of any vendor in a show if there have been complaints from brides concerning the vendor. Complaints will be verified by investigation of the complaint.
    The undersigned hereby acknowledges that it will dress and conduct business operations in a professional and courteous manner; are in full compliance with any and all laws, rules, ordinances, statutes or regulations and furthermore, has procured any necessary licenses/permits with respect to its operation. LWN may, in its discretion, request copies of applicable licenses/permits from the undersigned. The undersigned further acknowledges that it has adequate insurance coverage with respect to its operations.

    By typing your name above, you understand that this is used as an electronic signature. *

  • Louisville Wedding Network (LWN) and all of its affiliates reserve the right to use any photograph/video taken at any event sponsored or hosted by LWN, without the expressed written permission of those included within the photograph/video. LWN may use the photograph/video in internal and external publications or materials produced, used, or contracted by LWN including but not limited to: brochures, invitations, social media, newspapers, magazines, television, websites, etc.

    By RSVPing and/or attending a LWN event or partner event - held in-person, hybrid or virtual - you consent to being photographed, filmed and/or otherwise recorded regardless of your current membership status in LWN. Your RSVP and/or attendance constitutes your consent to such photography, filming and/or recording of your appearance, voice and name for any purpose whatsoever in connection with LWN, including commercial purposes.

    A person attending a LWN event who does not wish to have their image recorded for distribution should make their wishes known to the photographer, and/or the event organizers, and/or contact LWN at, in writing of their intentions and include a photograph. LWN will use the provided photo for identification purposes and will hold it in confidence. All efforts should be made to notify LWN prior to the start of the event that has been RSVPed/registered for to allow for information to be shared with necessary parties, i.e. photographers, event organizers, etc., and necessary accommodations to be made.

    By participating in an LWN event or by failing to notify LWN, in writing, of your desire to not have your photograph used by LWN, you are agreeing to release, defend, hold harmless and indemnify LWN from any and all claims involving the use of your picture or likeness.

    Any person or organization not affiliated with LWN may not use, copy, alter or modify LWN photographs, graphics, videography or other similar reproductions or recordings without the advance written permission of an authorized designee from LWN.

    Contact LWN's Marketing Firm at for questions, written notice of desire to not be photographed, or additional information.

    By typing your name above, you understand that this is used as an electronic signature. *
  • Louisville Wedding Network, Inc. Authorized Signature